Report to Mayor and City Council
Tuesday, July 20, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AGREEMENT FOR LEASE OF DRINKING WATER DISPENSING SERVICES TO BLUETRITON BRANDS, INC. (CITY COUNCIL)
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I. SUMMARY
The City leases water dispensing units throughout various City facilities, including City Hall, Juanita Mellinder-McDonald Community Center, Corporate Yard, and park facilities. On February 25, 2021, a Request for Proposal ("RFP") notice was published to solicit qualified vendors to obtain a three-year lease agreement to provide drinking water dispensers to the City. The City currently leases units annually through DS Services of America, Inc. The present lease agreement expires on July 31st, 2021 with a not to exceed amount of $18,000.
Two proposals were received by the RFP deadline of March 18, 2021. A selection committee reviewed the proposals and evaluated each firm on the criteria set forth in the RFP. Based on the selection committee's recommendation of BlueTriton Brands, Inc., staff is requesting a lease agreement for three years, for the base amount of $15,535.56 annually, not to exceed $51,267.35 over three years, which includes a contingency of $4,660.67 (10%) to account for the request of additional units and unforeseen maintenance services. The cost of the lease includes the following services and deliverables:
* Hot and touchless cold-water dispenser
* Bottle-less
* Leak detection and auto shutoff
* Reverse osmosis filtration
* Energy Star certification or meets Energy Star specifications
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a lease agreement to BlueTriton Brands, Inc. for three years for a base amount of $15,535.56 annually, not to exceed $51,267.35 over three years.
2. AUTHORIZE the Mayor to execute the lease agreement, following approval as to form by the City Attorney.
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III. ALTERNATIVES
Take another action deemed appropriate by the City Council
IV. BACKGROUND
The City ...
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