Report to Mayor and City Council
Tuesday, June 15, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF THE PURCHASE OF ONE NEW DIGITAL TRAFFIC JET PRINTER, VINYL CUTTER AND TRAFFIC JET LAMINATOR THROUGH A PURCHASE ORDER TO AVERY DENNISON CORP (TUCSON, ARIZONA) (CITY COUNCIL).
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I. SUMMARY
Public Works is requesting City Council approval to purchase one new Digital Traffic Jet Printer, Vinyl Cutter and Traffic Jet Laminator in the amount of $73,031.12 through a purchase order with Avery Dennison Corp. (Exhibit No. 3)
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a purchase agreement to Avery Dennison Corp. in the amount of $73,031.12 for the purchase of a Digital Traffic Jet Printer, Vinyl Cutter, and Traffic Jet Laminator.
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III. ALTERNATIVES
1. TAKE another action the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
The equipment listed for purchase will allow the City of Carson’s Sign Shop to produce full digital color printing for street signs. This equipment will replace the single-color vinyl cutter used for 18 years and will allow printing of full-color signs and multi-colored logos and images.
The City’s sign shop receives several requests for multi-colored grant signs with government and company logos that are impossible to produce with the existing, single-color vinyl system. This digital printer system will save the city approximately $13.36 per sign in labor and material costs. The sign shop maintains all street names, regulatory guides, and warning signs throughout the City of Carson. Replacement requests for missing, broken, or damaged signs are received daily and this equipment will expedite sign fabrication.
From May 20, 2021, through June 03, 2021, an Invitation for Bid (IFB) process took place. The IFB was advertised through Planet Bids and the Daily Journal and resulted in the receipt of three (3) proposals (Exhibit 2). Staff reviewed and evaluated the proposals based on the criteria outlined in the IFB, each weighted at 20%: Experience, Scheduling, Approach, Cost of Project, and Overall Proposal.
Staff has determined that Avery Dennison Corporation (Avery) is the most responsive and responsible bidder (Exhibit 2) pursuant to Carson Municipal Code (“CMC”) Section 2610(i) of the City’s Purchasing Ordinance.
The cost of the Digital Traffic Jet Printer, Vinyl Cutter and Traffic Jet Laminator from Avery Dennison Corp is $69,553.44; however, an additional 5% in the amount of $3,477.68 will be added as a contingency for any unforeseen or additional costs.
V. FISCAL IMPACT
None. Funds are available for this purchase in the FY 2020/21 budget; therefore, if the Recommendations are approved, the cost of the purchase will come from account 101-80-840-280-6004.
VI. EXHIBITS
1. Purchasing Vehicle Contract Waiver/ Cooperative Agreement Memo (pg. 3)
2. IFB Register (pg. 4)
3. Avery Bid Quote/Proposal for Traffic Jet Xpert Print System (pg. 5)
Prepared by: Veronica Rodriguez, Right of Way Superintendent