Report to Mayor and City Council
Tuesday, May 18, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AGREEMENT FOR CONTRACT SERVICES TO HDL COREN & CONE FOR PROFESSIONAL AUDIT AND ANALYSIS OF CITY PROPERTY TAX (CITY COUNCIL)
Body
I. SUMMARY
The City issued a request for Proposal ("RFP") on July 30, 2021 seeking qualified firms to provide Property Tax revenue auditing and analysis services. The auditing and analysis of the City's property tax is currently contracted with HdL Coren & Cone ("HdLCC"). Though the City has contracted with HdLCC since 1989, the current contract was issued in June 2017 and a one-year contract amendment approved in June 2020 that is set to expire in June 2021.
Two proposals were received by the RFP deadline of September 17, 2020; however, one of the bidders withdrew its proposal. The remaining bidder for the contract was HdL Coren & Cone. A selection committee reviewed the HdLCC proposal and evaluated the criteria set forth in the RFP. HdLCC was recommended by the selection committee with total compensation for services shall not exceed $50,459 for a three-year period plus 25% of net property tax revenues recovered by Consultant not to exceed $10,000. The contract allows for two one-year extensions with cost to be negotiated at time of amendment.
The costs include the following services:
* Collect City, county and state property tax data from the appropriate governmental agency(s) and provide comparison information relating to the City.
* Analyze property tax revenue and forecast revenue for upcoming fiscal year.
* Identify distribution errors of tax and file applicable and necessary documentation with the appropriate entity(s) and/or governmental agency(s) for reallocation or misallocated tax. Additionally, follow up with the identified business and entity(s) and/or governmental agency(s) to confirm all back payments due to the City are recovered.
* Contact appropriate entity(s) and governmental agency(s) to confirm protocol on ...
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