Report to Mayor and City Council
Tuesday, May 04, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVING RESOLUTION NO. 21-038 AMENDING THE FISCAL YEAR 2020-21 BUDGET IN THE AMOUNT OF $552,896.10 IN THE COOPERATIVE BOND PROCEEDS FUND FOR THE WILMINGTON AVENUE INTERCHANGE MODIFICATION AT THE I-405 FREEWAY - PROJECT 919 (CITY COUNCIL)
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I. SUMMARY
The Wilmington Avenue Interchange Modification at the I-405 Freeway - Project 919, has been completed and the various contracts are being closed out. In January 2014, Union Pacific Railroad Company, whose facilities are affected by this project, submitted a Public Highway At-Grade Crossing Agreement to be executed between the Railroad Company and the City of Carson. Contracted services included reconstruction, widening, and improvements to the existing Wilmington Avenue at-grade public crossing and installation of new safety features such as warning beacon lights, audible devices, and a gate-down mechanism.
This work was an essential component of the overall project and was part of the original project budget. The site work was also completed by the Railroad Company prior to the cutover to the new service in November, 2019, though it took them more than a year to close things out from their end and submit the City an invoice. In an instance like this, without an active or pending invoice, the budgeted funds would revert to the fund where they were appropriated at the end of the fiscal year, as occurred here. This appropriation is not the result of any change order or additional work, but the result of a timing lag between the completion of the work and the submittal of the invoice, which has only recently been received by the City.
Funds are available in the Cooperative Agreement Bond Proceeds Fund (former Redevelopment Agency bonds), which is where the project was originally budgeted. Staff is requesting a budget transfer from account number 284-80-820-904-8008 to account number 284-80-820-904-8009 in the amount of $552,896.10 to pay the outstanding balance, which will completely close out the agreement with the Railroad Company.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE further reading and ADOPT Resolution No. 21-038, “A RESOLUTION OF THE CITY COUNCIL AMENDING THE FISCAL YEAR 2020-21 BUDGET IN THE BOND PROCEEDS FUND,” appropriating $552,896.10 from the Cooperative Agreement Bond Proceeds Fund to make final payment to Union Pacific Railroad Company to completely close out the project.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
On February 18, 2014, the City Council and the Carson Successor Agency approved Item No. 7 (CC) and Item No. 1 (SA) for the professional services agreement between the City of Carson and Union Pacific Railroad Company for the Interchange Modification at the I-405 Freeway - Project 919.
The Wilmington Avenue Interchange Modification at the I-405 Freeway - Project 919, has been completed and the various contracts are being closed out. In January 2014, Union Pacific Railroad Company, whose facilities are affected by this project, submitted a Public Highway At-Grade Crossing Agreement to be executed between the Railroad Company and the City of Carson. Staff has recently received the final invoice.
Funds are available in the Cooperative Agreement Bond Proceeds Fund. Staff is requesting appropriation of $552,896.10 from account number 284-80-820-904-8008 to account number 284-80-820-904-8009 to pay the outstanding balance, which will completely close out the agreement with the Railroad Company.
In addition, Staff is working with LA County as part of the project to close out its work. As part of these close-out activities, Staff will bring an item back to the City Council for improvements LA County is requiring for access to its electrical facilities. The cost to complete the LA County item is not finalized at this time, and staff will present a separate staff report for additional funding appropriation once LA County finalizes the list of items required.
V. FISCAL IMPACT
There is no fiscal impact. This item was part of the original project budget and does not represent a cost increase or change order, and this action is a budget transfer between two accounts in the same fund. The appropriation reverted to the fund at the end of last fiscal year.
VI. EXHIBITS
1. Resolution No. 21-038 (Pages 4 - 5)
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Prepared by: Eliza Jane Whitman, PE, LEED AP, ENV SP, Director of Public Works, Gilbert Marquez, PE, City Engineer