File #: 2021-213    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 3/3/2021 In control: City Council
On agenda: 5/4/2021 Final action:
Title: CONSIDER THE ADOPTION OF RESOLUTION NO. 21-034 AUTHORIZING THE DESTRUCTION OF SPECIFIED RECORDS WITHIN THE CITY MANAGER/PUBLIC SAFETY DIVISION (CITY COUNCIL)
Sponsors: City Council, Ken McKay
Attachments: 1. Exhibit 1 - CA Government Code Section 34090, 2. Exhibit 2 - SMP 3.33.1 Records destruction 7-1-80, 3. Exhibit 3 - Inventory List of Records for Destruction, 4. Exhibit 4 - Form 11113-Record Destruction Authorization, 5. Exhibit 5 - Reso. No. 21-034
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
Report to Mayor and City Council
Tuesday, May 04, 2021
Consent


SUBJECT:
Title
CONSIDER THE ADOPTION OF RESOLUTION NO. 21-034 AUTHORIZING THE DESTRUCTION OF SPECIFIED RECORDS WITHIN THE CITY MANAGER/PUBLIC SAFETY DIVISION (CITY COUNCIL)

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I. SUMMARY

The City of Carson's Public Safety Division is seeking City Council's authorization to destroy specified records in accordance with Resolution No. 21-034. Records for destruction are files stored at Iron Mountain dating back from year 1985 up to 1998. Public Safety has reviewed the records in collaboration with the City Attorney's office and the records to be destroyed have been determined to be obsolete and of no public use, historical or legal value.


II. RECOMMENDATION
Recommendation


WAIVE further reading and ADOPT Resolution No. 21-034, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF SPECIFIED CITY RECORDS WITHIN THE CITY MANAGER DEPARTMENT - PUBLIC SAFETY DIVISION."


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III. ALTERNATIVES

TAKE another action the City Council deems appropriate.


IV. BACKGROUND

The California Government Code Section 34090 et seq. (Exhibit No. 1) provides the authority for records destruction. The City's Standard Management Procedure (SMP) No.3.33.1, Records Destruction (Exhibit No. 2) establishes the procedure and assigns responsibilities to assure records destruction is properly reviewed, authorized and documented. Staff, with the assistance of the City Attorney's office has reviewed and identified the attached Inventory List of Records for Destruction (Exhibit No. 3). These records are currently stored at Iron Mountain and have been determined to be obsolete, of no public use, historical or legal value and are therefore being proposed to be destroyed with no need for microfilming.

The City Clerk's Office and the City Attorney have reviewed and approved the proper authorization and legal destruction of the said records. The City Manager has approved the p...

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