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File #: 2021-164    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 2/17/2021 In control: City Council
On agenda: 4/20/2021 Final action:
Title: CONSIDER AWARDING A THREE-YEAR CONTRACT SERVICES AGREEMENT WITH TURBO DATA SYSTEMS, INC. FOR PARKING CITATION PROCESSING (CITY COUNCIL)
Sponsors: City Council, Ken McKay
Attachments: 1. Proposed Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, April 20, 2021
Consent


SUBJECT:
Title
CONSIDER AWARDING A THREE-YEAR CONTRACT SERVICES AGREEMENT WITH TURBO DATA SYSTEMS, INC. FOR PARKING CITATION PROCESSING (CITY COUNCIL)

Body
I. SUMMARY

The current Citation processing Agreement with Turbo Data Systems Inc. will expire on June 30, 2021. Staff has conducted a Request for Proposals (RFP) to identify qualified vendors for citation processing services. Staff is now seeking City Council approval to award a new contract to the top ranked respondent to the RFP, Turbo Data Systems, Inc.


II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. AWARD a three-year contract to Turbo Data Systems, Inc. to provide parking citation processing services to the City of Carson, for the period of July 1, 2021 through June 30, 2024, for a total cost not-to-exceed $254,208.00.
2. AUTHORIZE the Mayor to execute the agreement, following approval as to form by the City Attorney.


Body
III. ALTERNATIVES

1. TAKE any other action the City Council deems appropriate that is consistent with the requirements of law.


IV. BACKGROUND

On March 15, 2016, Turbo Data Systems (TDS) replaced the City's previous citation processor, Clancy Systems International, primarily due to citation ticket tracking issues. Turbo Data was awarded a three-year parking citation processing service contract with two one-year options to extend based upon performance. Based on excellent citation processing services and technologically advanced services, the City exercised the two one-year options to extend the contract and pursuant to Section 1.8 of the Contract, the term of the contract was extended to June 30, 2021.
Pursuant to CMC Section 2611(b), on February 4, 2021, a Request for Proposal was issued to solicit qualified firms to perform citation processing services beginning July 1, 2021. The RFP invitation was extended to CiteZone, Phoenix Group Information System, Turbo Data Systems, In...

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