Report to Mayor and City Council
Tuesday, March 16, 2021
Discussion
SUBJECT:
Title
CONSIDERATION OF LOCAL APPOINTMENTS TO THE CITY’S COMMISSIONS, COMMITTEES AND BOARDS; AND/OR CITY COUNCIL SUB-COMMITTEES; AND/OR CITY-AFFILIATED ORGANIZATIONS BY MAYOR AND CITY COUNCIL (CITY COUNCIL)
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I. SUMMARY
This item is on the agenda to consider appointments and/or removals of commissioners, committee and board members in accordance with the City Charter, Article VI; and/or Council member assignments and/or removals to the City Council Sub-Committees (SC); and/or City-Affiliated Organizations by Mayor and City Council.
At the February 16, 2021 City Council Regular Meeting, the Mayor and City Council approved the Commissions, Committees and Boards Consolidations Ad Hoc Committee’s (comprised of Mayor Davis-Holmes and Mayor Pro Tem Dear) recommendation to eliminate by minute order the following Council Sub-committees: 1) Accountability, Ethics & Policy/UUT Outreach Standing Committee; 2) Education/Technology/Stroke Center/Senior Technology Standing Committee; 3) Pension Obligations Bond Ad Hoc Committee; 4) Rules of Decorum Ad Hoc Committee; 5) Diamond Ball Field Ad Hoc Committee; and 6) Complete Count Ad Hoc Committee.
At the same meeting, the Mayor and City Council directed staff to conduct a workshop on Governance prior to the first meeting in March.
At the March 2, 2021 City Council Regular Meeting, the City Council approved the creation of the Short Term Rentals Ad Hoc Committee comprised of Council Members Hicks and Hilton. Also, the City Council approved the formation of the E-Commerce Ad Hoc Committee comprised of Mayor Davis-Holmes and Council Member Hicks (Exhibit No. 1).
As a point of clarification, the Greater Los Angeles County Vector Control District trustee appointments and terms are governed by the State Health and Safety Code. The current delegate’s term expires January 2022. Moreover, the State Health and Safety Code does not allow for alternate members to be appointed to the Greater Los Angeles County Vector Control District. Consequently, the action taken by City Council on January 26, 2021 to appoint Mayor Davis-Holmes as an Alternate Trustee was invalid.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. CONSIDER and APPOINT, REAPPOINT or REMOVE members to the Commissions, Committees and Boards; and/or
2. REAFFIRM, RE-DESIGNATE and/or DESIGNATE member assignments to the City Council Sub-Committees; and/or
3. REAFFIRM, RE-DESIGNATE and/or DESIGNATE delegates and alternates to the City-Affiliated Organizations; and
4. DIRECT the City Clerk to notify all affected appointments, reappointments or removed members and/or all affected City-Affiliated Organizations of this action in writing;
5. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Every two years after the municipal election, most Commission, Committee and Board (CCB) appointments expire.
As unscheduled vacancies occur and/or CCB members are frequently absent, it is best practice to consider new appointments.
Invitations to submit a CCB appointment application for all interested person(s) were posted in accordance with the Maddy Act. Applications for individuals requesting appointments were previously provided under separate cover to the Mayor and City Council.
On past occasions, the Mayor and City Council have changed the status of SC’s from Ad Hoc to Standing, established new SC’s, or declared SC’s inactive.
City Council Policy/Procedure No. 1.45 (SMP 1.45), Council Sub-Committees, require that all SC members shall be appointed by the Mayor subject to formal approval by a majority of Council members present and voting at a properly noticed and agendized public meeting.
SMP 1.45 also differentiates between Standing SC’s and Ad Hoc SC’s. A Standing SC is one created for an indefinite time period or to address general subjects. Typically, any SC created that does not clearly qualify as an Ad Hoc SC will be a Standing SC. An Ad Hoc SC is one created for a limited time period to address a specific subject or issue of a temporary nature.
The Mayor, with the concurrence of City Council, can designate delegates and alternates to the various City-Affiliated Organizations as necessary at a regular meeting following the annual reorganization of the City Council and/or following any municipal election.
V. FISCAL IMPACT
Funds for CCB stipends are already budgeted for Fiscal Year 2020-2021. Funds for regular meetings of each of the City Council Sub-Committees and funds for membership dues and attendance at the annual conferences and regular meetings of each of the City-Affiliated Organizations are provided in the City Council Budget.
VI. EXHIBITS
Local Appointments List for Commissions, Committees and Boards, City-Council Sub-Committees, and City-Affiliated Organizations
Prepared by: Donesia Gause-Aldana, City Clerk