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File #: 2021-185    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 2/22/2021 In control: City Council
On agenda: 3/16/2021 Final action:
Title: CONSIDER AWARDING AND APPROVING AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH BOUCHER LAW (C-20-021); FOR PROVISION OF ON-CALL EMPLOYEE RELATIONS INVESTIGATION SERVICES (CITY COUNCIL)
Attachments: 1. Boucher Law Agreement Executed (2 10 20), 2. Boucher Law Amendment No. 1 Contract (2 10 21) CB signed, 3. Boucher Law Amendment No. 2 (3 16 21), 4. RFQ 20-015 WORKPLACE INVESTIGATION SERVICES, 5. Internal Panel Rating Worksheet, 6. External Panel Updated Rating Worksheet
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, March 16, 2021
Consent


SUBJECT:
Title
CONSIDER AWARDING AND APPROVING AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH BOUCHER LAW (C-20-021); FOR PROVISION OF ON-CALL EMPLOYEE RELATIONS INVESTIGATION SERVICES (CITY COUNCIL)

Body
I. SUMMARY

The City has utilized various third-party consultants for employee relations investigations and related matters in the past. As an initial measure, in 2019, staff solicited interest from investigators recommended by the City Attorney's Office or senior staff in other cities, and two firms, including Boucher Law, were retained under City Manager contract authority (Exhibit No. 1). Subsequently, pursuant to City Council direction and in accordance with the City's purchasing ordinance, staff issued a Request for Qualifications ("RFQ") to retain on-call attorney and non-attorney investigator firms (Exhibit No. 4).

Staff issued an RFQ on June 4, 2020, and evaluated the proposals received in response using internal and external panels. On December 1, 2020, the City Council approved the contract for the highest rated non-attorney firm, Batza & Associates. At that time, the City Council also approved Amendment No. 1 for Boucher Law, an attorney firm currently under contract with the City, provisionally awarding $25,000 (Exhibit No. 2) and requested that Staff return with a final recommendation for an on-call attorney firm. Staff is now returning with the recommendation to award the contract to Boucher Law, the attorney investigator firm with the highest rating by the External Panel, based upon the stated terms in the RFP.


II. RECOMMENDATION
Recommendation

1. APPROVE the proposed Amendment No. 2 to the Agreement for Contract Services with Boucher Law, increasing the contract sum of the existing contract by $200,000 over the initial term of the Agreement as extended pursuant to Amendment No. 1 (until February 10, 2024), with two optional one-year extension periods thereafter (a...

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