Report to Mayor and City Council
Tuesday, March 16, 2021
Consent
SUBJECT:
Title
CONSIDER APPROVING: (1) RESOLUTION NO. 21-013 ACCEPTING A $68,000 GRANT FROM THE SOUTH BAY CENTER FOR COUNSELING (SBCC) TO SUPPORT THE PREVENTION AND AFTERCARE PROGRAM; AND (2) SUBCONTRACT WITH SBCC FOR PREVENTION AND AFTERCARE PROGRAM ACTIVITIES AND SERVICES (CITY COUNCIL)
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I. SUMMARY
In 2015, the City of Carson was awarded a five-year grant from the South Bay Center for Counseling (SBCC) that provided support for the Prevention and Aftercare Program (“Program”). The Program is designed to strengthen family resilience and nurture the development of healthy behaviors.
SBCC typically notifies its partner agencies in January of the amount of Program funding the agency will receive for that calendar year. However, due to pandemic-related challenges that impacted its ability to execute grant renewals in a timely manner, as of January 2021 SBCC was able to offer the City funding for only the first two months of 2021. At its January 26, 2021, meeting, the City Council formally accepted the two-month award.
Recently, SBCC notified the City that it will be receiving $68,000 in grant funding for City to provide Program services through June 30, 2022. Accordingly, staff respectfully requests that the City Council adopt Resolution No. 21-013 to accept the Program’s funding through June 30, 2022, and to make appropriate budget adjustments (Exhibit No. 1).
Additionally, because the 2021 calendar year begins a new 5-year grant cycle, the prior 5-year prime-contract between the County of Los Angeles and SBCC has expired and a new prime contract has taken effect as of March 1, 2021 (due to the aforementioned two-month delay). Accordingly, a new subcontract between the City and SBCC is also needed, as the prior subcontract has expired. Therefore, staff has prepared a proposed new 5-year subcontract with SBCC (Exhibit No. 2), and respectfully requests City Council approval of same to allow the City to continue to provide Program services and activities for the benefit of its residents.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE further reading and ADOPT Resolution No. 21-013, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, ACCEPTING A $68,000 GRANT FROM THE SOUTH BAY CENTER FOR COUNSELING TO SUPPORT THE PREVENTION AND AFTERCARE PROGRAM.” (Exhibit No. 1).
2. APPROVE the “Subcontract for Prevention and Aftercare Program Activities and Services” with the South Bay Center for Counseling to support the Prevention and Aftercare Program for a new five-year funding cycle (Exhibit No. 2; the “Agreement”).
3. AUTHORIZE the Mayor to execute the Agreement following approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Since 2008, the City of Carson has been awarded a reimbursement grant from the South Bay Center for Counseling (SBCC). The funds were initially used to underwrite the Prevention Initiative Demonstration Project and Family Support programs that created youth leadership initiatives. It was hoped that these endeavors would provide young people the opportunity to develop skills they can use to improve their lives and the community, as well as give families activities and workshops to help strengthen their family bonds.
In 2015, SBCC partnered with the City on a new initiative that provides services such as family coaching, goal setting, and referrals to families in Carson and surrounding communities. Called the Prevention and Aftercare Program, it was funded by SBCC for a term of five years.
The objectives of the Program include: 1) prevention of maltreatment before it occurs; 2) prevention of child abuse/neglect among families at risk through the provision of supportive family services; and 3) increased child safety within the home and preservation of families in which children have been maltreated, when the family’s problems can be effectively addressed.
SBCC historically notifies its partner agencies of the amount of its funding for that calendar year in January. This action triggers a contract extension process that formally accepts the funds. However, the pandemic impacted SBCC’s ability to execute grant renewals in a timely manner. This led to SBCC offering a two-month extension for January and February 2021 in the amount of $10,000. The City Council accepted this funding at its January 26, 2021, meeting.
The City recently received notice from SBCC that it is being awarded $68,000 to support the Program through June 30, 2022. It should be noted that the City’s receipt of notice of the award occurred within a timeframe that did not allow for City Council approval prior to the Agreement’s effective/commencement date (March 1, 2021). Though the Agreement may not be approved on time, the Program is authorized to operate and receives reimbursement for services in the interim, as a retroactive award, and the effective date of the proposed Agreement is made retroactive to March 1.
The proposed Agreement with SBCC provides for a new Program term that would initially continue through June 30, 2022, with three options of SBCC to extend the Program term for further one-year periods thereafter. Future grant funding awards for continued Program services beyond June 30, 2022 pursuant to the Agreement are yet to be determined. However, the City has the right under the proposed Agreement to terminate it for any reason or no reason upon 30 days’ notice to SBCC (and upon shorter notice when termination is due to the fault of SBCC.
To allow the Program to continue in the City through at least June 30, 2022, staff recommends that the City Council adopt the proposed Resolution and approve the proposed Agreement.
V. FISCAL IMPACT
Should the City Council approve staff’s recommendation, there is no fiscal impact. The grant funds will be reflected in both the revenue estimate in Account No. 210-99-999-999-4513, and in the expenditure budget in Account No. 210-90-950-980-6009.
VI. EXHIBITS
1. Proposed Resolution No. 21-013. (pgs. 4-6)
2. Proposed Agreement. (pgs. 7-16)
Prepared by: Gloria Marroquin, Recreation Program Manager