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File #: 2021-056    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 1/25/2021 In control: City Council
On agenda: 3/2/2021 Final action:
Title: CONSIDERATION OF APPROVAL OF CONTRACT SERVICES AGREEMENT WITH SHI INTERNATIONAL, CORP. FOR WINDOWS SERVER LICENSING, OFFICE365 & MIMECAST SERVICES FOR THE CITY OF CARSON (CITY COUNCIL)
Attachments: 1. County of Riverside LSP PSA-0001528 [10 22 19].pdf, 2. Contract Services Agreement with SHI International, Corp, 3. O365 Exchange Migration_SOW_v1-1.pdf, 4. RFQ RIVCO-2020-RFQ-0000048 Microsoft Enterprise Agreement.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, March 02, 2021
Consent


SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT SERVICES AGREEMENT WITH SHI INTERNATIONAL, CORP. FOR WINDOWS SERVER LICENSING, OFFICE365 & MIMECAST SERVICES FOR THE CITY OF CARSON (CITY COUNCIL)

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I. SUMMARY

The City will need to upgrade and re-license its Microsoft software in order to continue to use it. Microsoft's latest software is more compatible with the City's latest business critical applications and hardware, ensures the latest antivirus patches, and will increase staff productivity. The Mimecast subscription will provide the City with email security, continuity, archiving cloud services, legal discovery, and business continuance (Disaster Recovery) in the event of a City-wide disaster.
The contract term will be for 3 years for a total not to exceed amount of $437,213.00, with the Mimecast portion comprising over $138,000 of the contract sum.
Competitive bidding was not required under the City's Municipal Code as City was able to utilize the competitive bidding excepts under Sections 2611(e) and 2611(g) for sole sourcing and cooperative purchasing, respectively.


II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. WAIVE the bidding requirements of the Carson Municipal Code (CMC) pursuant to Carson Municipal Code Sections 2611(g) (cooperative purchasing program) and 2611(e) (sole source purchasing);
2. APPROVE Contract Services Agreement with SHI International, Corp. for a total not to exceed amount of $437,213.00; and
3. AUTHORIZE the Mayor to execute the Contract Services Agreement with SHI International, Corp. following approval as to form by the City Attorney.

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III. ALTERNATIVES

TAKE another action deemed appropriate by the City Council as allowed by law.

IV. BACKGROUND

Microsoft software has been utilized at the City of Carson ("City") since the 1980s and has been a key component in helping the City increase productivity, stay competitive, o...

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