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File #: 2020-860    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 12/10/2020 In control: City Council
On agenda: 2/16/2021 Final action:
Title: CONSIDER AWARDING A THREE-YEAR CONTRACT SERVICES AGREEMENT WITH ACTIVE NETWORK, LLC FOR ACTIVITY REGISTRATION AND FACILITY RESERVATION SOFTWARE SERVICES (CITY COUNCIL)
Sponsors: Community Services
Attachments: 1. Exhibit 1 - Bid Registry RFP 20-029, 2. Exhibit 2 - RFP 20-029, 3. Exhibit 3 - Final Ranking and Scoring, 4. Exhibit 4 - Draft Contract with Active Network, LLC.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, February 16, 2021
Consent


SUBJECT:
Title
CONSIDER AWARDING A THREE-YEAR CONTRACT SERVICES AGREEMENT WITH ACTIVE NETWORK, LLC FOR ACTIVITY REGISTRATION AND FACILITY RESERVATION SOFTWARE SERVICES (CITY COUNCIL)

Body
I. SUMMARY

On November 19, 2020, the City released a Request for Proposals (RFP) for an activity and facility reservation software for the Community Services Department. A total of three (3) firms submitted proposals (Exhibit No. 1). After reviewing and evaluating the submissions, Active Network, LLC was selected by staff as the recommended vendor, based on responsiveness to the RFP's proposal requirements and experience. Tonight, staff is seeking the City Council's approval to award a three-year contract, with three (3) two-year extensions at the City's discretion, with this firm.

II. RECOMMENDATION
Recommendation

1. APPROVE a three-year contract services agreement, with three (3) two-year extensions at the City's discretion, with Active Network, LLC to provide an activity registration and facility reservation software platform in an amount not to exceed $250,000.00 for the period March 2, 2021, through March 1, 2024 (Exhibit No. 4).

2. AUTHORIZE the Mayor to execute the agreement, following approval as to form by the City Attorney.
1.

Body
III. ALTERNATIVES

1. REJECT the recommendation, and DIRECT staff to initiate a new RFP process.
2. TAKE another action the City Council deems appropriate.

IV. BACKGROUND

On November 19, 2020, the City issued RFP No. 20-029 (Exhibit No. 2) inviting interested firms to submit proposals for an activity registration and facility reservation software platform. Specifically, vendors would be required to provide a cloud-based program that facilitates recreation program registration, indoor and outdoor facility reservations, fitness and boxing program memberships, citywide youth sports league management, point-of-sale (POS), marketing, and financial and progr...

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