Report to Mayor and City Council
Tuesday, December 01, 2020
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 3 WITH INTELLI-FLEX INC. (C-16-021) TO EXTEND THE MAINTENANCE AND SUPPORT CONTRACT FOR THE AVAYA PHONE SYSTEM (CITY COUNCIL)
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I. SUMMARY
Intelli-Flex Inc. has helped maintain and support the City's Avaya Phone system for the past 4 years. They are intimately familiar with all the detailed technical aspects of the City of Carson's Avaya phone system as they also have helped to implement it and have been supporting it since 2016.
The City desires to extend the term of the Agreement for an additional nine (9) months, expiring June 30, 2021, to give time for Intelli-Flex to complete current projects and increase compensation by $18,385 to cover continued support and hardware maintenance for a total Contract Sum not to exceed $134,756.86.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 3, to the contract with Intelli-Flex, Inc. for maintenance and support of the Avaya phone system for nine (9) months to end on June 30, 2021.
2. AUTHORIZE the Mayor to execute Amendment No. 3 to the contract with Intelli-Flex, Inc. upon approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the Council deems appropriate.
IV. BACKGROUND
In 2016, Intelli-Flex Inc. was the lowest bidder on RFP No. P16-05 and was awarded a three-year contract for maintenance and hardware support for the City's Avaya Phone system for a total three year contract sum of $59,610 ("Agreement"). In August 2019, through Amendment No. 1 of the Agreement, the parties extended the Agreement by one year (through September 30, 2020), and expanded the scope of services to include Avaya software and hardware maintenance and support services for 12 City parks. The increased Contract Sum under Amendment No. 1 was $103,571.86. Amendment No. 2 was approved for an additional $12,800.00 for a Contract Sum not to exc...
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