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File #: 2020-769    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 11/2/2020 In control: City Council
On agenda: 11/17/2020 Final action:
Title: APPROVE A THREE-YEAR CONTRACT WITH TWO OPTIONAL ONE-YEAR EXTENSIONS WITH UNIFIRST CORPORATION FOR UNIFORM AND ENTRANCE MAT RENTAL AND CLEANING SERVICES BEGINNING JANUARY 1ST, 2021 (CITY COUNCIL)
Attachments: 1. Unifirst Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, November 17, 2020
Consent


SUBJECT:
Title
APPROVE A THREE-YEAR CONTRACT WITH TWO OPTIONAL ONE-YEAR EXTENSIONS WITH UNIFIRST CORPORATION FOR UNIFORM AND ENTRANCE MAT RENTAL AND CLEANING SERVICES BEGINNING JANUARY 1ST, 2021 (CITY COUNCIL)

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I. SUMMARY

The City uses an outside vendor to provide uniform and entrance mat rental and cleaning. Staff is recommending award of a three-year contract with two one-year options to the lowest responsible bidder, Unifirst Corporation, for uniform and entrance mat rental and cleaning beginning January 1, 2021. This contract will save up to 25% in overall costs as compared to the existing service.


II. RECOMMENDATION
Recommendation

1) Approve the attached agreement with Unifirst Corporation for a three-year term with two one-year options in the amount of $116,413.36 for uniform and entrance mat rental and cleaning services beginning January 1st, 2021.
2) Authorize the Mayor to execute the agreement, following approval as to form by the City Attorney

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3) ALTERNATIVES

1) Direct Staff to not use the cooperative purchasing agreement described in the background section and instead advertise for competitive bids for uniform and mat rental and cleaning services; or
2) Take any other action the City Council deems appropriate.


4) BACKGROUND

Since 2000, the City has had various contracts and purchase order arrangements with Prudential Overall Supply for uniform and mat rental and cleaning services. Currently, Prudential Overall Supply is providing uniforms to the City under a purchase order. On June 17th, 2020 the City executed an agreement with Unifirst Corporation for entrance mat rental and cleaning for a 6-month period ending on December 16th, 2020.
Staff has researched the cooperative purchasing options (discussed below) and has found that depending on the actual mix of usage by the City, overall costs can be reduced by up to 25% with the use of cooperative purchasing ...

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