Report to Mayor and City Council
Tuesday, October 20, 2020
Discussion
SUBJECT:
Title
CONSIDER AWARDING A CONTRACT TO T & G GLOBAL, LLC, DBA ST. NICK'S CHRISTMAS LIGHTING & D?COR, TO INSTALL AND REMOVE HOLIDAY DECORATIONS AT AND AROUND CITY HALL, ON THE COMMUNITY CENTER EXTERIOR, AND ON LIGHT POLE BANNERS AT SELECT STREET MEDIANS (CITY COUNCIL)
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I. SUMMARY
On February 20, 2020, a Request for Proposal (RFP) notice was published to solicit qualified vendors to install and remove holiday decorations at and around the City Hall and the Community Center, and on light pole banners at select street medians. A total of three vendors responded and submitted proposals. One firm was subsequently disqualified due to not submitting the proposal on Planet Bids as directed in the RFP. After reviewing and evaluating the proposals, it was determined that T & G Global, LLC, DBA St. Nick's Christmas Lighting & D?cor (St. Nick's Christmas Lighting & D?cor), was the most qualified firm based on its experience, enhancements and cost to provide this service.
Due to the pandemic and shutdown of the Congresswoman Juanita Millender-McDonald Community Center (Community Center), staff's recommendation is to eliminate from the scope of work this year all interior decorations in the Community Center. This would reduce the cost for the first year of the contract to the recommended bidder from $89,945.00 to $68,150.00.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a one-year contract, with two one-year extensions at the City's discretion that could include items in the original RFP scope of work, to T & G Global, LLC, DBA St. Nick's Christmas Lighting & D?cor, to install and remove holiday decorations at and around City Hall, on the Community Center exterior, and on light pole banners at select street medians, in the amount of $68,150.00.
2. AUTHORIZE the Mayor to execute the contract, following approval as to form by the City Attorney.
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III. ...
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