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File #: 2020-720    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 10/7/2020 In control: City Council
On agenda: 10/20/2020 Final action:
Title: CONSIDER APPROVAL OF AMENDMENT NO. 2 WITH DUDEK (C-16-033) TO INCREASE THE CONTRACT AMOUNT BY $350,000 AND EXTEND THE AGREEMENT FOR ONE YEAR TO PROVIDE ON-CALL ENVIRONMENTAL CONSULTING SERVICES, TO BE PAID FOR THROUGH DEVELOPER DEPOSITS (CITY COUNCIL)
Sponsors: Community Services
Attachments: 1. Ex. No. 1 - Executed Dudek contract, 2. Ex. No. 2 - Executed Dudek Amendment No. 1, 3. Ex. No. 3 - Proposed Dudek Amendment No.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, October 20, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 WITH DUDEK (C-16-033) TO INCREASE THE CONTRACT AMOUNT BY $350,000 AND EXTEND THE AGREEMENT FOR ONE YEAR TO PROVIDE ON-CALL ENVIRONMENTAL CONSULTING SERVICES, TO BE PAID FOR THROUGH DEVELOPER DEPOSITS (CITY COUNCIL)

Body
I. SUMMARY

In October 2016, the City entered into an agreement with Dudek to conduct on-call environmental consulting services (Exhibit No. 1). The original agreement was for a total contract amount of $750,000 for three years, not to exceed $250,000 per year. Based on the ability of Dudek to perform the work requested and the high level of development that requires this type of work, the agreement was subsequently amended to extend the agreement for the first of two optional additional years and increased the contract amount by $250,000 for a total of $1,000,000 (Exhibit No. 2).
Staff is requesting that the City Council approve Amendment No. 2 to the agreement with Dudek (Exhibit No. 3) to extend the agreement for the second of the two optional additional years, increase the contract amount by $350,000 and eliminate the "per year" language. The total amended contract amount is $1,350,000 through the completion of the agreement in October 2021.
This item was continued from the October 6, 2020 meeting to allow the City Council additional time to review the merits of the proposed contract extension. To provide the City Council with flexibility in regards to their decision, staff has provided an additional option in the Alternatives Section of the staff report. The main recommendation extends the contract for one year and increases the contract amount by $350,000. This recommendation allows continued processing of current and new projects without delays. The proposed contract amount of $350,000 has already been budgeted in the Community Development budget. However, the General Fund will be reimbursed from the develop...

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