Report to Mayor and City Council
Tuesday, October 20, 2020
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 4 WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) (C-16-027) TO INCREASE THE CONTRACT AMOUNT BY $350,000 AND EXTEND THE AGREEMENT FOR ONE YEAR TO PROVIDE ON-CALL ENVIRONMENTAL CONSULTING SERVICES, TO BE PAID FOR THROUGH DEVELOPER DEPOSITS (CITY COUNCIL)
Body
I. SUMMARY
In October 2016, the City entered into an agreement with Environmental Science Associates (ESA) to conduct on-call environmental consulting services (Exhibit No. 1), primarily in CEQA work and the production of Environmental Impact Reports (EIRs) and other studies. The original agreement was for a total contract amount of $750,000 for three years, not to exceed $250,000 per year. Based on the ability of ESA to perform the work requested and the high level of expertise required for this type of work, the agreement has subsequently been amended three times. The first amendment increased the contract amount to $1,516,210 (Exhibit No. 2); the second amendment removed the $250,000 per contract year limit to allow payment as intended for on-call services (Exhibit No. 3); the third amendment extended the agreement for the first of two optional additional years and increased the contract amount to $1,766,210 (Exhibit No. 4).
Staff is requesting that the City Council approve Amendment No. 4 to the agreement with ESA (Exhibit No. 5) to extend the agreement for the second of the two optional additional years and increase the contract amount by $350,000. The total amended contract amount is not to exceed $2,116,210 through the completion of the agreement in October 2021.
This item was continued from the October 6, 2020 meeting to allow the City Council additional time to review the merits of the proposed contract extension. The original contract provided the opportunity to extend the contract for one additional year as requested by this item. To provide the City Council with flexibility ...
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