Report to Mayor and City Council
Tuesday, October 06, 2020
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENTS NO. 2 TO CONSULTANT RETAINER AGREEMENTS TO PROVIDE ON-CALL ENGINEERING PROFESSIONAL SERVICES AND ON-CALL ARCHITECTURAL PROFESSIONAL SERVICES TO THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT; AND, CONSIDER RESOLUTION NO. 20-155 AMENDING THE FISCAL YEAR 2020-21 BUDGET IN THE GENERAL FUND IN THE AMOUNT OF $1,750,000 (CITY COUNCIL)
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I. SUMMARY
The City of Carson retains the services of three On-Call Engineering Firms (KOA, JMC2, and P.A. Arca), and one On-Call Architectural Firm (Westberg and White) to assist the Public Works Department in developing the necessary plans, specifications and estimates for City's Capital Improvement Program (CIP) projects. Each firm was originally awarded a contract to provide professional services in the amount not-to-exceed $500,000 over a period of slightly more than two years, from April 2, 2019 to June 30, 2021. Through amendments to each contract (each, "Amendment No. 1"), the contract sum for each of the four contracts was reduced in half, to a not to exceed amount of $250,000 on or about April 26, 2019.
Since July, the Department has had an Interim Director who has reviewed the number of potential projects and the need for professional services. He has concluded that the amount budgeted for each consulting firm as reflected in each Amendment No. 1 is insufficient to meet the resource needs and timetable of projects, particularly those funded by grants, and is recommending additional allocations to allow the City to utilize their services in order to remain timely with grant obligations.
The recommendations, if adopted, would amend contract provisions of each of the four contracts, respectively, as follows:
1. For KOA, JMC2, and Westberg and White: total compensation for each of the contractors would be increased from $250,000 over a period exceeding two years to $750,000 over a period exceedi...
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