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File #: 2020-669    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 9/21/2020 In control: City Council
On agenda: 10/6/2020 Final action:
Title: CONSIDER AWARDING A CONTRACT WITH MCWIL SPORTS SURFACES, INC. FOR THE RESURFACING OF VARIOUS INDOOR AND OUTDOOR BASKETBALL, DANCE FLOORS, AND TENNIS COURTS. (CITY COUNCIL)
Attachments: 1. McWil - SIGNED CONTRACT, 2. 19-009 BID RESULTS - INDOOR AND OUTDOOR COURT RESURFACING
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, October 06, 2020
Consent


SUBJECT:
Title
CONSIDER AWARDING A CONTRACT WITH MCWIL SPORTS SURFACES, INC. FOR THE RESURFACING OF VARIOUS INDOOR AND OUTDOOR BASKETBALL, DANCE FLOORS, AND TENNIS COURTS. (CITY COUNCIL)

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I. SUMMARY

A Request for Proposal RFP No. 19-009, was released on July 4, 2019, to seek proposals from qualified contractors to provide resurfacing services for various City indoor and outdoor basketball courts, dance floors and tennis courts. In response to the RFP, staff received two (2) proposals. After careful analysis and evaluation of the proposals, staff is recommending the City Council to award a contract to McWil Sports Surfaces, Inc.


II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. APPROVE the selection of McWil Sports Surfaces Inc. to provide resurfacing of various indoor and outdoor courts for the Public Works Department in an amount not-to-exceed $60,000 for the term from October 1, 2020 through June 30, 2021.
2. AUTHORIZE Mayor to execute a contract with McWil Sports Surfaces, Inc. following approval as to form by the City Attorney (Exhibit No.1).


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III. ALTERNATIVES

1. REJECT the recommendation and direct staff to initiate a new Request for Proposal (RFP) process.
2. TAKE any other ACTION the City Council deems appropriate consistent with the requirements of the law.


IV. BACKGROUND

The City owns, operates and maintains 28 basketball courts, 2 dance floors, and 18 tennis courts. Residents frequent the City parks regularly and utilize the City's basketball courts, dance floors and tennis courts significantly. As a result, this usage brings wear and tear on the surfaces of these courts. It was determined by the Facility Maintenance Department that to ensure that residents are provided with a safe and enjoyable experience at our recreation facilities, a resurfacing of the courts and dance floors is needed. Some of the scopes of services include but are not ...

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