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File #: 2020-557    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 8/3/2020 In control: City Council
On agenda: 10/6/2020 Final action:
Title: CONSIDER APPROVAL OF AMENDMENT NO. 4 WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) TO INCREASE THE CONTRACT AMOUNT BY $350,000 AND EXTEND THE AGREEMENT FOR ONE YEAR TO PROVIDE ON-CALL ENVIRONMENTAL CONSULTING SERVICES, TO BE PAID FOR THROUGH DEVELOPER DEPOSITS (CITY COUNCIL)
Sponsors: Community Services
Attachments: 1. Ex. No. 1 - Executed Environmental Science Associates agreement, 2. Ex. No. 2 - Executed Environmental Science Associates Amendment No. 1, 3. Ex. No. 3 - Executed Environmental Science Associates Amendment No. 2, 4. Ex. No. 4 - Executed Environmental Science Associates Amendment No. 3, 5. Ex. No. 5 - Proposed Environmental Science Associates - Amendment No. 4
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, October 06, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 4 WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) TO INCREASE THE CONTRACT AMOUNT BY $350,000 AND EXTEND THE AGREEMENT FOR ONE YEAR TO PROVIDE ON-CALL ENVIRONMENTAL CONSULTING SERVICES, TO BE PAID FOR THROUGH DEVELOPER DEPOSITS (CITY COUNCIL)

Body
I. SUMMARY

In October 2016, the City entered into an agreement with Environmental Science Associates (ESA) to conduct on-call environmental consulting services (Exhibit No. 1), primarily in CEQA work and the production of Environmental Impact Reports (EIRs) and other studies. The original agreement was for a total contract amount of $750,000 for three years, not to exceed $250,000 per year. Based on the ability of ESA to perform the work requested and the high level of expertise required for this type of work, the agreement has subsequently been amended three times. The first amendment increased the contract amount to $1,516,210 (Exhibit No. 2); the second amendment removed the $250,000 per contract year limit to allow payment as intended for on-call services (Exhibit No. 3); the third amendment extended the agreement for the first of two optional additional years and increased the contract amount to $1,766,210 (Exhibit No. 4).
Staff is requesting that the City Council approve Amendment No. 4 to the agreement with ESA (Exhibit No. 5) to extend the agreement for the second of the two optional additional years and increase the contract amount by $350,000. The total amended contract amount is not to exceed $2,116,210 through the completion of the agreement in October 2021.


II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. APPROVE Amendment No. 4 to the agreement with Environmental Science Associates (ESA) for on-call environmental consulting services through October 17, 2021, and increasing the contract amount by $350,000 to a total amended not-to-exceed contract amount of $2,116,...

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