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File #: 2020-628    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 9/1/2020 In control: City Council
On agenda: 9/15/2020 Final action:
Title: CONSIDER APPROVAL OF AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH ALBERT GROVER & ASSOCIATES, INC., ASSIGNING THE CONTRACT TO AGA ENGINEERS, INC. AND EXTENDING THE TERM OF THE CONTRACT, FOR PROJECT NO. 1534: ACTIVE TRANSPORTATION PROGRAM INFRASTRUCTURE IMPROVEMENTS (CITY COUNCIL)
Attachments: 1. Exhibit no. 1 - Proposed Amendment no. 2.pdf, 2. Exhibit No. 2.pdf, 3. Exhibit No. 3.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, September 15, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH ALBERT GROVER & ASSOCIATES, INC., ASSIGNING THE CONTRACT TO AGA ENGINEERS, INC. AND EXTENDING THE TERM OF THE CONTRACT, FOR PROJECT NO. 1534: ACTIVE TRANSPORTATION PROGRAM INFRASTRUCTURE IMPROVEMENTS (CITY COUNCIL)

Body
I. SUMMARY

On May 2, 2017, the City Council approved a Contract Services Agreement (the "Agreement"; Exhibit No. 3) with Albert Grover & Associates ("Albert Grover") following a competitive solicitation for Project No. 1534, Active Transportation Program Infrastructure ("Project"). Project plans have been prepared but some Project deliverables are still outstanding.
Staffing turnover at the City and with Albert Grover has caused delays in completing the remainder of the services under the Agreement. Staff and the consultant are seeking approval of the proposed Amendment No. 2 (Exhibit No. 1) to extend the term of the Agreement to expire on December 31, 2020, so the consultant can complete the services under the Agreement, including finalizing the specifications and estimates.
Furthermore, Albert Grover seeks to assign all of its rights, interests, duties and obligations under the Agreement to AGA Engineers, Inc. AGA Engineers, Inc. intends to utilize many of the same personnel that have worked on the Project in the past.
Amendment No. 2 authorizes the assignment of the Agreement from Albert Grover to AGA Engineers and extends the term of the Agreement from June 30, 2020 to December 31, 2020.
No additional compensation is being added to the original contract sum. There is a remaining contract sum balance of $13,089.00 plus retention payments of $987.00 that will be released when the Project is complete.


II. RECOMMENDATION
Recommendation

1. APPROVE Contract Amendment No. 2 with AGA Engineering, Inc. for Project No. 1534: Active Transportation Program Infrastructure Improvements....

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