Report to Mayor and City Council
Tuesday, September 15, 2020
Discussion
SUBJECT:
Title
CONTINUE EMERGENCY ACTION CONCERNING NEW AIR FILTRATION AND HVAC SYSTEMS AT CITY FACILITIES (CITY COUNCIL)
Body
I. SUMMARY
On August 4, 2020, after the City Council made the requisite findings for the City to operate under the Public Contract Code ("PCC") emergency procedures, the City Council authorized by at least a four-fifths vote implementation of emergency procurement procedures to enable staff to move forward with an initiative intended to help reduce the proliferation of the Covid-19 virus. The emergency procedures allow the City to dispense with the normal bidding requirements under the PCC for replacement of indoor air filtration systems, specifically, the HVAC systems at City Hall and the Community Center, which project will require design and construction work. As part of the PCC's emergency procedures, the City Council is now required to review the emergency action at all regularly scheduled City Council meetings following the August 4 meeting and at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action.
II. RECOMMENDATION
Recommendation
REVIEW the emergency action authorized during its August 4, 2020 meeting and determine by four-fifths vote that there is a need to continue the emergency action.
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III. ALTERNATIVES
1. DO NOT DETERMINE that there is a need to continue the emergency action. However, this will require the City to halt the work that has begun and go out to bid for the project, thereby delaying any implementation.
2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
Caution has been expressed by the CDC and other credible medical sources that the Covid-19 virus may be transmitted via aerial as well as droplet method. Although the role of potential aerial spr...
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