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File #: 2020-566    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 8/5/2020 In control: City Council
On agenda: 9/1/2020 Final action:
Title: CONSIDER AWARDING AND APPROVING CONTRACT SERVICES AGREEMENTS TO LEAL TREJO, APC, LAW OFFICE OF ROBERTA M. YANG, P.C., AND BATZA & ASSOCIATES, INC., AND CONTRACT AMENDMENTS TO HARRIS & ASSOCIATES AND BOUCHER LAW, FOR PROVISION OF ON-CALL EMPLOYEE RELATIONS INVESTIGATION SERVICES (CITY COUNCIL)
Attachments: 1. RFQ 20-015 WORKPLACE INVESTIGATION SERVICES, 2. RFQ Workplace Investigation Combined Score Sheet (09 1 20), 3. Workplace Investigator Contract - Roberta Yang (9 1 20), 4. Workplace Investigator Contract - Leal Trejo APC, 5. Workplace Investigator Contract - Batza & Associates (9 1 20), 6. Harris and Associates Contract Amendment No. 1 (9 1 20), 7. Boucher Law Amendment No. 1 (9 1 20)
Report to Mayor and City Council
Tuesday, September 01, 2020
Consent


SUBJECT:
Title
CONSIDER AWARDING AND APPROVING CONTRACT SERVICES AGREEMENTS TO LEAL TREJO, APC, LAW OFFICE OF ROBERTA M. YANG, P.C., AND BATZA & ASSOCIATES, INC., AND CONTRACT AMENDMENTS TO HARRIS & ASSOCIATES AND BOUCHER LAW, FOR PROVISION OF ON-CALL EMPLOYEE RELATIONS INVESTIGATION SERVICES (CITY COUNCIL)

Body
I. SUMMARY

The City has utilized various third-party consultants for employee relations investigations and related matters in the past. However, the City's need for such services has substantially increased in recent months as several new matters requiring third party investigation services have arisen, beginning in the summer of 2019. Some of these matters were submitted to Human Resources, and others were submitted to the City Council anonymously.
To meet the increased demand, after soliciting interest from investigators recommended by the City Attorney's Office or senior staff in other cities, two firms were retained under City Manager contract authority. Although the applicable contract sum maximums have not been exhausted, to be able to obtain additional services, pursuant to the City's purchasing ordinance, staff issued a Request for Qualifications ("RFQ") to retain a new on-call panel of firms with sufficient funding authorization to allow for performance of the necessary professional services on an on-call basis for a sustained period of time moving forward.
Staff issued the RFQ (Exhibit No. 1), received and evaluated the 15 offers received in response (Exhibit No. 2), and based thereon, now recommends that the City Council award contract service agreements (or amendments, as applicable) to the following firms to establish a panel of on-call employee relations investigation firms: (i) Leal Trejo, APC; (ii) Boucher Law; (iii) Law Office of Roberta M. Yang, P.C.; (iv) Harris & Associates; and (v) Batza & Associates, Inc.
The proposed award to each recommended firm w...

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