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File #: 2020-581    Version: 1 Name:
Type: Discussion Status: Agenda Ready
File created: 8/13/2020 In control: City Council
On agenda: 9/1/2020 Final action:
Title: MAKE CERTAIN EMERGENCY PROCUREMENT FINDINGS AND CONSIDER AWARD OF CONTRACT TO DRILL SUB, INC. FOR NEWKIRK AVENUE STORM DRAIN LINE EMERGENCY REPAIR IN THE AMOUNT OF $66,900.00 WITH A CONTINGENCY OF $10,035.00 (CITY COUNCIL)
Attachments: 1. Location Map- Exhibit No.1, 2. Drill Sub, Inc.Contract Services Agreement
Report to Mayor and City Council
Tuesday, September 01, 2020
Discussion


SUBJECT:
Title
MAKE CERTAIN EMERGENCY PROCUREMENT FINDINGS AND CONSIDER AWARD OF CONTRACT TO DRILL SUB, INC. FOR NEWKIRK AVENUE STORM DRAIN LINE EMERGENCY REPAIR IN THE AMOUNT OF $66,900.00 WITH A CONTINGENCY OF $10,035.00 (CITY COUNCIL)

Body
I. SUMMARY

Existing storm drain lines made of corrugated metal pipe traversing private properties between Newkirk Avenue and Garston Avenue have collapsed and need immediate repair (Exhibit No. 1). The storm drain lines do not function to their design capacity, which results in flooding during rainfall and may cause severe damage to property and create unsafe conditions in the surrounding neighborhood for residents and motorists.
On May 19, 2020, the City Council approved Item No. 9 awarding a contract to SPT Specialized Pipe Technologies ("SPT Pipeline") for Newkirk Avenue storm drain Line Emergency Repair. SPT Pipeline declined or was unable to provide the required bonds and insurance, and subsequently withdrew from the project.
Staff recommends the rejection of SPT Pipeline's proposal and requests that the City Council authorize use of emergency procurement procedures under the Public Contract Code and consider an award of a construction contract to Drill Sub, Inc., the sub-contractor that SPT Pipeline had planned to use for the repairs, to perform the necessary repair work to the Newkirk Avenue storm drain lines. The repair, when completed, will permanently alleviate the flooding, avoid partial closure of Newkirk Avenue, and will protect existing private and public infrastructures.

II. RECOMMENDATION
Recommendation

1. MAKE the following findings: (1) that the emergency described in this report will not permit a delay resulting from a competitive solicitation for bids and (2) that dispensing with competitive solicitation for bids is necessary to respond to such emergency.
2. REJECT the proposal received from Specialized Pipe Technologies.
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