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File #: 2020-611    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 8/25/2020 In control: City Council
On agenda: 9/1/2020 Final action:
Title: CONSIDER APPROVAL OF A CUSTOMER AGREEMENT WITH IRON MOUNTAIN INFORMATION MANAGEMENT, LLC FOR CONTINUED DOCUMENT STORAGE AND RETRIEVAL SERVICES (CITY COUNCIL)
Sponsors: Community Services
Attachments: 1. Ex. No. 1 - Metro Business Archives contract 14Feb86, 2. Ex. No. 2 - Proposed Iron Mountain Agreement, 3. Ex. No. 3 - Iron Mountain - Schedule A Price List
Report to Mayor and City Council
Tuesday, September 01, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF A CUSTOMER AGREEMENT WITH IRON MOUNTAIN INFORMATION MANAGEMENT, LLC FOR CONTINUED DOCUMENT STORAGE AND RETRIEVAL SERVICES (CITY COUNCIL)

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I. SUMMARY

This contract was approved by the City Council on August 18, 2020. Staff is bringing this item back for City Council's consideration to ensure the City Council is aware that this contract has not been drafted on a standard City contract. Comments from the City Attorney's office that were inadvertently omitted in the prior staff report are included in the Background section of this staff report as it relates to risks associated with entering into a contract that is not the standard City contract. As stated in the previous staff report, we are experiencing this more often with large companies that insist on using their formed contract.

II. RECOMMENDATION
Recommendation

TAKE the following actions:

1. APPROVE the proposed Customer Agreement with Iron Mountain Information Management, LLC, for continued document storage and retrieval services.
2. AUTHORIZE the Mayor to execute the agreement.

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III. ALTERNATIVES

TAKE any other action that the City Council deems appropriate.


IV. BACKGROUND

Since the City of Carson's incorporation in 1968, there has been a need for storage of documents in addition to what is provided at City Hall. In 1986, the City retained a document storage provider known as Metro Business Archives ("MBA") to provide this service, as reflected by a partially-executed "Storage and Service Contract" between the City and MBA dated February 14, 1986 (Exhibit No. 1) (the "1986 agreement"). However, the contract on file with the City is executed by the vendor but not the City.
MBA's interest in the 1986 agreement was subsequently acquired by Iron Mountain Information Management, LLC ("IM"), a global leader for storage and information management services. Since then, IM has ...

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