Report to Mayor and City Council
Tuesday, August 18, 2020
Consent
SUBJECT:
Title
REJECTION OF ALL BIDS FOR PROJECT NO. 1393-3: CITYWIDE ANNUAL OVERLAY PROGRAM AND PROJECT NO. 1411-3: CITYWIDE ANNUAL CONCRETE REPLACEMENT PROGRAM AND AUTHORIZATION FOR RE-ADVERTISEMENT FOR PROJECTS (CITY COUNCIL)
Body
I. SUMMARY
On April 21, 2020, the City Council approved the plans, specifications and estimates ("PS&E") for Project No. 1393-3: Citywide Annual Overlay Program, and Project No. 1411-3: Citywide Annual Concrete Replacement Program (Exhibit Nos. 1 and 2). To maximize economies of scale, these two projects have been combined, with a total budget of $1,500,000.00.
The Invitation for Bids ("IFB") was advertised in the Our Weekly Publication, and through the PlanetBids portal from May 21, 2020 to June 9, 2020. The IFB required all contractors to submit two bids, one based on Schedule A and one based on Schedule B. The line items were identical between the two schedules; the only difference between the two was that Schedule A was to be used if by the time the contract was awarded, there was no executed Project Labor Agreement ("PLA") in place, and Schedule B was to be used if there was an executed PLA by the time the contract was awarded.
Seven bids were received, and the lowest responsive and responsible bidder based on Schedule B was determined by staff, as the PLA had been executed. The lowest bidder under non-PLA bid but the highest bidder under PLA bid, filed a protest against City's proposed award of the projects.
Although staff and the City Attorney's office believe the bid was in fact proper, in light of some language ambiguity, staff is recommending that the City Council reject all bids and re-advertise the projects.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AUTHORIZE rejection of all bids for Project No. 1393-3: Citywide Annual Overlay Program, and Project No. 1411-3: Citywide Annual Concrete Replacement Program.
2. AUTH...
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