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File #: 2020-561    Version: 1 Name:
Type: Discussion Status: Agenda Ready
File created: 8/3/2020 In control: City Council
On agenda: 8/18/2020 Final action:
Title: CONTINUE EMERGENCY ACTION CONCERNING NEW AIR FILTRATION AND HVAC SYSTEMS AT CITY FACILITIES
Report to Mayor and City Council
Tuesday, August 18, 2020
Discussion


SUBJECT:
Title
CONTINUE EMERGENCY ACTION CONCERNING NEW AIR FILTRATION AND HVAC SYSTEMS AT CITY FACILITIES

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I. SUMMARY

On August 4, 2020, after the City Council made the requisite findings for the City to operate under the Public Contract Code ("PCC") emergency procedures, the Council authorized by at least a four-fifths vote implementation of emergency procurement procedures in connection with attempts to reduce the proliferation of the COVID-19 virus. The emergency procedures allow the City to dispense with the normal bidding requirements under the PCC for replacement of indoor air filtration systems, specifically, the HVAC systems at City Hall and the Community Center, which project will require design and construction work. As part of the PCC's emergency procedures, the Council is now required to review the emergency action as it is required to review such action at all regularly scheduled Council meetings following the August 4 meeting and at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action.


II. RECOMMENDATION
Recommendation

REVIEW the emergency action authorized during its August 4, 2020 meeting and determine by four-fifths vote that there is a need to continue the emergency action.

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III. ALTERNATIVES

1. DO NOT DETERMINE that there is a need to continue the emergency action. However, this will require the City to go out to bid for the project and necessarily delay any implementation.

2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.


IV. BACKGROUND

Caution has been expressed by the CDC and other credible medical sources that the Covid-19 virus may be transmitted via aerial as well as droplet method. Although the role of potential aerial spread of the virus is not clearly understood, the seriousness o...

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