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File #: 2020-579    Version: 1 Name:
Type: Discussion Status: Agenda Ready
File created: 8/13/2020 In control: City Council
On agenda: 8/18/2020 Final action:
Title: CONSIDERATION OF LOCAL APPOINTMENTS TO THE CITY'S COMMISSIONS, COMMITTEES AND BOARDS; AND/OR CITY COUNCIL SUB-COMMITTEES; AND/OR CITY-AFFILIATED ORGANIZATIONS BY MAYOR AND CITY COUNCIL (CITY COUNCIL)
Attachments: 1. Exhibit 1 - Staff Report 8-18-2020.pdf

Report to Mayor and City Council

Tuesday, August 18, 2020

Discussion

 

 

SUBJECT:                     

Title

CONSIDERATION OF LOCAL APPOINTMENTS TO THE CITY’S COMMISSIONS, COMMITTEES AND BOARDS; AND/OR CITY COUNCIL SUB-COMMITTEES; AND/OR CITY-AFFILIATED ORGANIZATIONS BY MAYOR AND CITY COUNCIL (CITY COUNCIL)

 

Body

I.                     SUMMARY

Summary:

This item is on the agenda at the request of Mayor Robles to consider appointments and/or removals of commissioners, committee and board members in accordance with the City Charter, Article VI; and/or Council member assignments and/or removals to the City Council Sub-Committees (SC); and/or City-Affiliated Organizations by Mayor and City Council.

 

II.                     RECOMMENDATION

Recommendation

TAKE the following actions:

1.                     CONSIDER and APPOINT, REAPPOINT or REMOVE members to the Commissions, Committees and Boards; and/or

2.                     REAFFIRM, RE-DESIGNATE and/or DESIGNATE member assignments to the City Council Sub-Committees; and/or

3.                     REAFFIRM, RE-DESIGNATE and/or DESIGNATE delegates and alternates to the City-Affiliated Organizations; and

4.                     DIRECT the City Clerk to notify all affected appointments, reappointments or removed members and/or all affected City-Affiliated Organizations of this action in writing;

5. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act.

 

Body

III.                     ALTERNATIVES

TAKE another action the City Council deems appropriate.

IV.                     BACKGROUND

Every two years after the municipal election, most Commission, Committee and Board (CCB) appointments expire.

As unscheduled vacancies arise or CCB members are frequently absent, it is best practice to consider new appointments.

Invitations to submit a CCB appointment application for all interested person(s) were posted in accordance to the Maddy Act. Applications for individuals requesting appointments were previously provided under separate cover to the Mayor and City Council.

On past occasions, Mayor Robles and City Council have changed the status of SC’s from Ad Hoc to Standing, established new SC’s, or declared SC’s inactive.

City Council Policy/Procedure No. 1.45 (SMP 1.45), Council Sub-Committees, require that all SC members shall be appointed by the Mayor subject to formal approval by a majority of Council members present and voting at a properly noticed and agendized public meeting.

SMP 1.45 also differentiates between Standing SC’s and Ad Hoc SC’s.  A Standing SC is one created for an indefinite time period or to address general subjects. Typically, any SC created that does not clearly qualify as an Ad Hoc SC will be a Standing SC. An Ad Hoc SC is one created for a limited time period to address a specific subject or issue of a temporary nature.

The Mayor, with the concurrence of City Council, can designate delegates and alternates to the various City-Affiliated Organizations as necessary at a regular meeting following the annual reorganization of the City Council and/or following any municipal election.

 

V.                     FISCAL IMPACT

Funds for CCB stipends are already budgeted for Fiscal Year 2019-2020. Funds for regular meetings of each of the City Council Sub-Committees and funds for membership dues and attendance at the annual conferences and regular meetings of each of the City-Affiliated Organizations are provided in the City Council Budget.

VI.                     EXHIBITS

Local Appointments List for Commissions, Committees and Boards, City-Council Sub-Committees, and City-Affiliated Organizations

 

Prepared by:  Donesia Gause-Aldana, City Clerk