Report to Mayor and City Council
Tuesday, August 04, 2020
Consent
SUBJECT:
Title
MAKE CERTAIN EMERGENCY PROCUREMENT FINDINGS AND CONSIDER APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH TRANE TECHNOLOGIES TO DEVELOP A SCOPE OF WORK, 30% DESIGN PLANS, AND FIRM FIXED PRICE FOR THE IMPLEMENTATION OF A NEW AIR FILTRATION AND HVAC SYSTEMS AT CITY HALL AND AT THE COMMUNITY CENTER AND APPROVING RESOLUTION NO. 20-126 AMENDING THE SPECIAL REVENUES FUND FISCAL YEAR 2020-21 BUDGET IN THE AMOUNT OF $100,000 (CITY COUNCIL)
Body
I. SUMMARY
Caution has been expressed from the CDC and well as other credible medical sources that the Covid-19 virus may be transmitted via aerosols as well as droplet method. Although the role of potential aerosol spread of the virus is not clearly understood, the seriousness of the pandemic suggests that out of extreme caution, air handling and filtration systems should be improved to include the most up to date technology to address the potential for virus transmission.
On July 21, 2020, the City Council supported staff's use of emergency procedures to address the indoor air quality, specifically the heating, ventilation, and air conditioning (HVAC) systems within City facilities. As part of the prior staff report (Exhibit No. 1), staff identified Trane Technologies (Trane) as a potential vendor because of the prior role it played in analyzing our HVAC systems at City Hall and at the Community Center during the California Energy Commission (CEC) grant application process.
To proceed with Trane at this time, staff is requesting City Council approve a Memorandum of Understanding (MOU) that authorizes Trane to spend a considerable amount of resources to work with City staff to refine the scope of work at City Hall and at the Community Center, prepare 30% design plans for the scope that was not part of the prior CEC grant project and provide a fixed-fee price for construction (Exhibit No. 2).
If the City for any reason decides not to move for...
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