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File #: 2020-535    Version: 2 Name:
Type: Consent Status: Agenda Ready
File created: 7/27/2020 In control: City Council
On agenda: 8/4/2020 Final action:
Title: CONSIDER APPROVAL OF AGREEMENTS WITH BASIC BENEFITS, LLC TO PROVIDE FLEXIBLE SPENDING, COBRA AND FMLA ADMINISTRATIVE SERVICES TO CITY FOR EMPLOYEE BENEFIT PLANS (CITY COUNCIL)
Attachments: 1. Exhibit 1 - RFP 10 1 19 Rate Table, 2. Exhibit 2 - BASIC Proposal, 3. Exhibit 3 - BASIC Business Associate Agreement, 4. Exhibit 4 - BASIC Administrative Service Agreement (FSA), 5. Exhibit 5 - BASIC COBRA Administration Service Agreement, 6. Exhibit 6 - BASIC FMLA EASE Administration Agreement
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, August 04, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF AGREEMENTS WITH BASIC BENEFITS, LLC TO PROVIDE FLEXIBLE SPENDING, COBRA AND FMLA ADMINISTRATIVE SERVICES TO CITY FOR EMPLOYEE BENEFIT PLANS (CITY COUNCIL)

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I. SUMMARY

This item is being presented to the City Council with a recommendation that BASIC Benefits, LLC ("BASIC") be approved to provide the City's Flexible Spending Account (FSA), Consolidated Omnibus Budget Reconciliation Act (COBRA) and Family Medical Leave Act (FMLA) Administrative Services effective October 1, 2020. The City Council's approval of these contracts will allow Staff to adequately prepare for an implementation of services and the upcoming Benefit Open Enrollment. The current provider, Ameriflex, will pay any claims from the current year 2020 through the run-off period ending March 31, 2021.


II. RECOMMENDATION
Recommendation

TAKE the following actions:

1. APPROVE the following Agreements with BASIC: (1) Business Associate Agreement; (2) Administrative Services Agreement (FSA); (3) COBRA Administration Service Agreement; and (4) FMLA Ease Administration Agreement, effective October 1, 2020, with a 36-month rate guarantee for all 3 lines of business (collectively, "Agreements") (Exhibit No's. 3* - 6*).

2. AUTHORIZE the Mayor to execute the Agreements following approval as to form by the City Attorney.


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III. ALTERNATIVES

Take any other action the Council deems appropriate, subject to compliance with applicable law.

IV. BACKGROUND


Effective December 1, 2017, the City entered into an agreement with its current FSA vendor, Ameriflex, to provide flexible spending account services to the City, but is considering termination of that agreement in favor of a vendor selected through a new solicitation process. The City currently processes COBRA and FMLA administration in-house. Given the continued employer-mandated changes in leave management and complia...

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