Report to Mayor and City Council
Tuesday, June 16, 2020
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT WITH MEDIASTAR, INC. FOR AUDIO VIDEO (A/V) SERVICES ASSOCIATED WITH CITY MEETINGS (CITY COUNCIL)
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I. SUMMARY
For purposes of public access and transparency, it is critical that the City ensure the Audio/Video (AV) equipment for City Council and other City meetings function smoothly during public meetings and deliver high quality content to the public access channel and internet. The City has entered into a contract with Mediastar Inc. to maintain and operate certain audio/visual equipment and software used for City Council meetings, including those concerning remote interfacing capabilities that became necessary due to the Covid-19 pandemic and State issued guidelines. Services were subsequently added for remote management of City Council Special Meetings. Additional funds in the amount of $24,900 are requested to extend the existing agreement with Mediastar Inc. by six (6) months to December 31, 2020, and to add additional on-site and remote support services for all City meetings as well as provide training to City staff on the basic management and operation of the AV equipment.
Staff will conduct an RFP during the extended term of the contract to enable other venders to compete for this work going forward.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 2 to Contract Services Agreement with Mediastar, Inc. to extend the term by six (6) months and to include on-site support and meeting coverage during the contract term, and staff training for an additional contract sum of $24,900.
2. AUTHORIZE the Mayor to execute the same upon approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE any other action the Council deems appropriate.
IV. BACKGROUND
On March 17, 2020, the City Council approved a contract with Mediastar Inc. ("Agreement" - see ...
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