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File #: 2020-371    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 6/2/2020 In control: City Council
On agenda: 6/9/2020 Final action:
Title: APPROVE CONTRACT AMENDMENT NO. 1 WITH HARRIS & ASSOCIATES FOR ON-CALL EMPLOYEE RELATIONS INVESTIGATION (CITY COUNCIL)
Attachments: 1. Exhibit 1 - Harris and Associates Contract Amendment No. 1
Report to Mayor and City Council
Tuesday, June 09, 2020
Consent


SUBJECT:
Title
APPROVE CONTRACT AMENDMENT NO. 1 WITH HARRIS & ASSOCIATES FOR ON-CALL EMPLOYEE RELATIONS INVESTIGATION (CITY COUNCIL)

Body
I. SUMMARY


The City has utilized various third-party attorneys and investigators for employee investigations and other matters in the past. Based upon current workloads, staffing levels and business needs, it is a good practice for Staff to have resources on-call. Staff has sought the services of various attorney investigators over the past 12-15 months and most have been opposed to indemnifying the City as required in our professional services agreement. As a result, the contract(s) were not able to be executed. At this time, Staff has two external third-party attorney investigators under contract to address needs that require immediate attention. These contracts were initiated on November 18, 2019 and February 10, 2020. Investigations have been assigned to both third-party attorneys. Harris and Associates has been assigned four investigations (one has required more effort than expected and is partially complete; the other three are almost complete). It would be inefficient to switch to another attorney investigator at this time. Staff is presenting Amendment No. 1 for on-call services and requesting City Council approval on the proposed agreement. The Amendment allows the attorney to continue with the current investigations. Based upon the time and research required, certain work has caused them to reach the maximum contract amount. The Amendment does not extend the contract term, a one year period which expires on November 18, 2020.
An RFQ was released on June 4, 2020 for future attorney and non-attorney on-call services.


II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. APPROVE CONTRACT AMENDMENT NO. 1 WITH HARRIS AND ASSOCIATES FOR ON-CALL EMPLOYEE RELATIONS INVESTIGATIONS (CITY COUNCIL)

2. AUTHORIZE THE MAYOR TO EXECU...

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