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File #: 2020-339    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 5/23/2020 In control: City Council
On agenda: 6/2/2020 Final action:
Title: CONSIDER APPROVAL OF AN AMENDED AND RESTATED CONSTRUCTION CONTRACT WITH HARDY & HARPER, INC. FOR PROJECT NO. 1393-2: CITYWIDE ANNUAL OVERLAY PROGRAM AND PROJECT NO. 1411-2: CITYWIDE ANNUAL CONCRETE REPLACEMENT PROGRAM, REDUCING THE BUDGET AND SCOPE BY $200,000 (CITY COUNCIL)
Attachments: 1. Exhibit 1 - 2020-339, 2. 2020-339 Exhibit 2
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, June 02, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF AN AMENDED AND RESTATED CONSTRUCTION CONTRACT WITH HARDY & HARPER, INC. FOR PROJECT NO. 1393-2: CITYWIDE ANNUAL OVERLAY PROGRAM AND PROJECT NO. 1411-2: CITYWIDE ANNUAL CONCRETE REPLACEMENT PROGRAM, REDUCING THE BUDGET AND SCOPE BY $200,000 (CITY COUNCIL)

Body
I. SUMMARY

On July 16, 2019, a Construction Contract was awarded to Hardy and Harper, Inc. ("Contractor") in the amount of $1,030,000.00 for Project No. 1393-2: Citywide Annual Overlay Program, and Project No. 1411-2: Citywide Annual Concrete Replacement Program (Exhibit No. 1). The expenditure of construction contingences in the amount of $154,500.00 (15%) was also awarded for any unforeseen construction work that may be necessary to complete the project, for a total budget of $1,184,500.00.
Part of the project - the Concrete Replacement Program - was anticipated to be partly funded through Community Development Block Grant (CDBG) funding, but Public Works was not awarded CDBG funds in the FY 2019-2020 program year. Because of the shortfall of $200,000.00, the Purchasing Division was not able to proceed with the issuance of Purchase Order to the awarded contractor.
Staff reduced the scope of work and reached an agreement with the Contractor to sign an amended and restated contract in the amount of $830,000. Staff requests that city council authorize the reduction of scope of work and the contract amount to $830,000.00 to move forward with the implementation of the project.

II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. APPROVE the Amended and Restated Construction Contract (Exhibit 2) for Project No. 1393-2: Citywide Annual Overlay Program, and Project No. 1411-2: Citywide Annual Concrete Replacement Program with Hardy & Harper, Inc. at a reduced of amount of $830,000.00 and modified Scope of Work to accommodate $200,000 in scope reductions.
2. AUTHORIZE the expenditure o...

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