Report to Mayor and City Council
Tuesday, June 02, 2020
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE AGREEMENT WITH MICHAEL BAKER INTERNATIONAL ENVIRONMENTAL CONSULTING SERVICES (CITY COUNCIL)
Body
I. SUMMARY
Staff requests City Council approval for this second amendment to the agreement with Michael Baker International (MBI) to provide on-call environmental consulting services. Funds for this contract have been approved and this amendment seeks to remove the "per year" language from the agreement to enable access to the funds when the services are utilized rather than be limited by contract year.
The term of the original agreement was for three years, from October 18, 2016 to October 17, 2019, with the City's option to renew the agreement for two additional one-year terms. The current contract sum is a not-to-exceed amount of $250,000 per year. The entire cost incurred for these consulting services is offset by funds deposited by developers. Staff pursued renewal of the first additional one-year term and that was approved by Council at the October 1, 2019 Council meeting bringing the contract total to $1,000,000 (Exhibit No. 2).
The challenge of utilizing the services of a consultant on an on-call basis, particularly for developer-funded work, is that it is difficult to project the amount of utilization in advance since staff is unable to predict the number of development applications that are submitted to the City by developers. With the increase in development activity in the City, utilization has increased. In the first year of the agreement, utilization was approximately $20,000 of the approved $250,000. In the second year, utilization was approximately $15,000 of the approved $250,000. In the third year of the agreement, utilization increased to approximately $40,000 but still well below the approved $250,000. However, so far, in this fourth year of the agreement, usage has increased to more than $200,000 with four mo...
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