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File #: 2020-324    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 5/18/2020 In control: City Council
On agenda: 6/2/2020 Final action:
Title: CONSIDER APRROVAL OF CONTRACT SERVICES AGREEMENT WITH ACTIVE NETWORK, LLC, FOR ONLINE REGISTRATION AND FACILITY RESERVATION SOFTWARE FOR THE COMMUNITY SERVICES DEPARTMENT (CITY COUNCIL)
Attachments: 1. Exhibit 1 - File ID#2020-324 - Active Network LLC, 2. Exhibit 2 - Staff Report 4-2-19, 3. Exhibit 3 - Active Proposal
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, June 02, 2020
Consent


SUBJECT:
Title
CONSIDER APRROVAL OF CONTRACT SERVICES AGREEMENT WITH ACTIVE NETWORK, LLC, FOR ONLINE REGISTRATION AND FACILITY RESERVATION SOFTWARE FOR THE COMMUNITY SERVICES DEPARTMENT (CITY COUNCIL)

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I. SUMMARY

With the recent COVID-19 pandemic effecting the overall operations of Community Services Department, it is more apparent that online registration is needed to help residents adhere to social distancing and contactless transactions. It will also improve communication via email, which can include updates on programs, refunds, and future marketing of events and programs.
ACTIVE Net is a cloud-based Registration and Facility Reservation software program provided by ACTIVE Network, LLC. The software enables reservations for park programs and facilities to be made and administered online.
The proposed contract (Exhibit 1) would provide the City with access to ACTIVE Net for an initial term of one year, with an option to extend for two additional one-year periods thereafter, in exchange for payment of initial setup costs of $60,000 plus revenue-based fees in an amount not-to-exceed $180,000 annually. The fees would be calculated as a percentage (2.26% base fee + 0.5% or 3.0% processing fee) of the total registration costs that would otherwise be paid to the City by members of the community who book City classes, activities, events or facilities.


II. RECOMMENDATION
Recommendation

Staff recommends that the Council take the following actions:
1. WAIVE the bidding requirements in Chapter 6 ("Purchasing System") of Title II of the Carson Municipal Code, pursuant to Carson Municipal Code Section 2611(e) ("Sole Source Purchasing"); and
2. APPROVE the proposed Contract Services Agreement with Active Network, LLC (Exhibit 1) and AUTHORIZE the Mayor to execute the same.


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III. ALTERNATIVES

1. DO NOT APPROVE the recommendation.
2. TAKE another action the City Council deems approp...

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