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File #: 2020-214    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 3/31/2020 In control: City Council
On agenda: 4/21/2020 Final action:
Title: CONSIDER AWARDING A CONTRACT TO ADMINISTRATIVE SERVICES COOPERATIVE, INC. TO PROVIDE DIAL-A-RIDE SERVICES (CITY COUNCIL)
Attachments: 1. Exhibit No. 1 - RFP 20-002 Notice of Invitation (page 3), 2. Exhibit No. 2 - RFP 20-002 Notice of Intent to Award (page 4), 3. Exhibit No. 3 - Draft Administrative Service Cooperative Agreement (pages 5-36)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Tuesday, April 21, 2020
Consent


SUBJECT:
Title
CONSIDER AWARDING A CONTRACT TO ADMINISTRATIVE SERVICES COOPERATIVE, INC. TO PROVIDE DIAL-A-RIDE SERVICES (CITY COUNCIL)

Body
I. SUMMARY

On February 27, 2020, a Request for Proposals (RFP) notice was published to solicit qualified vendors to provide Dial-A-Ride Services to the City of Carson. Ultimately, only one vendor submitted a proposal. Based on the completeness of the firm's response to the RFP and the costs of providing this service, Administrative Services Cooperative, Inc. (ASC) was selected as the recommended vendor. Staff is now seeking City Council approval to award a contract to ASC at a not-to-exceed contract sum of $500,000 per year for the period July 1, 2020 through June 30, 2023. The City has the option of extending the agreement for two (2) one-year terms based on performance.

II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. AWARD a contract to Administrative Services Cooperative, Inc. to provide Dial-A-Ride services at a total not-to-exceed contract sum of $500,000 per year for the period July 1, 2020 through June 30, 2023, with the option of two (2) one-year extensions based on performance.
2. AUTHORIZE the Mayor to execute the contract, following approval as to form by the City Attorney.

Body
III. ALTERNATIVES

1. DO NOT AWARD the contract.
2. TAKE another action the City Council deems appropriate.

IV. BACKGROUND

The City's Dial-A-Ride (DAR) program provides safe and reliable transportation to Carson residents who are 60 years of age or older, or residents with disabilities who are 18 years of age or older. Taxicab services are available 24 hours per day, seven days a week, including holidays. Participants must first sign up at the Transportation Services office prior to taking their first trip. Once registered, participants can take trips within City limits for any purpose, including medical and social services, groceries, and ...

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