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File #: 2020-243    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 4/13/2020 In control: City Council
On agenda: 4/21/2020 Final action:
Title: CONSIDER APPROVAL OF AMENDMENT NO. 5 TO THE AGREEMENT WITH CSG CONSULTANTS, INC. TO PROVIDE ON-CALL PLANNING SERVICES (CITY COUNCIL)
Attachments: 1. Exhibit 1-Original Contract with CSG Consultants, Inc, 2. Exhibit 2-Contract Amendment to the Contract Services Agreement with CSG Consultants, Inc., 3. Exhibit 3-Budget Resolution No. 20-069
Report to Mayor and City Council
Tuesday, April 21, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF AMENDMENT NO. 5 TO THE AGREEMENT WITH CSG CONSULTANTS, INC. TO PROVIDE ON-CALL PLANNING SERVICES (CITY COUNCIL)

Body
I. SUMMARY

On December 6, 2016, the City entered into an agreement with the firm CSG Consultants, Inc. (CSG) to provide on-call planning services (Exhibit No. 1). On September 17, 2019, the City Council approved Amendment No. 4 to the CSG contract. The approval of the amendment increased the multi-year contract amount by $170,000, from $1,031,000 to $1,201,000 and extended the contract expiration from October 31, 2019 to April 30, 2020. The option to renew the agreement for two additional one-year terms, at the City's discretion, remained a part of the agreement.

The April 30, 2020 deadline was intended to allow enough time to complete the recruitment process for two planning staff positions. Although a Senior Planner candidate was selected, he resigned approximately 2 months ago. The recruitment for an Associate Planner position is indefinitely on hold due to the COVID-19 crisis.
It is desirable to keep larger and more complicated projects moving forward and to ensure that they reach public hearing in a timely manner. In addition, staff anticipates the developer for the Cells 3, 4, and 5 of the District at South Bay site to begin to submit plans in the next few months. Therefore, staff recommends an extension to June30, 2022, to ensure timely processing of these complex and large projects by CSG staff. However, staff recognizes that this contract should not be used in lieu of filling staff positions and have sought, as the City Council has directed, to fill vacant positions as indicated above.
Amendment No. 5 (Exhibit No. 2) would extend the term of the contract for approximately two years, at an amount not-to-exceed $675,000. The cost of this contract will be paid by developers through developer deposits.


II. RECOMMENDATION
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