Share to Facebook Share to Twitter Bookmark and Share
File #: 2020-177    Version: Name:
Type: Consent Status: Agenda Ready
File created: 3/11/2020 In control: City Council
On agenda: 3/17/2020 Final action:
Title: CONSIDER APPROVAL OF CONTRACT SERVICES AGREEMENT WITH MEDIASTAR, LLC FOR AUDIO VIDEO (A/V)SERVICES FOR THE CITY COUNCIL CHAMBERS (CITY COUNCIL)
Attachments: 1. Mediastar Inc. - Services Contract
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
Report to Mayor and City Council
Tuesday, March 17, 2020
Consent


SUBJECT:
Title
CONSIDER APPROVAL OF CONTRACT SERVICES AGREEMENT WITH MEDIASTAR, LLC FOR AUDIO VIDEO (A/V)SERVICES FOR THE CITY COUNCIL CHAMBERS (CITY COUNCIL)

Body
I. SUMMARY

For purposes of public access and transparency, it is critical for the City to ensure the Audio/Video services in the Council Chambers function smoothly during public meetings and deliver high quality content to the public access channel and Internet. Additional funds are requested to repair recently discovered audio issues and any other unforeseen issues that could be encountered during the fix. In addition, for continuity we also would like to have Mediastar, the company that has been addressing our equipment concerns, maintain operational and maintenance support services until the end of the budget year (June 30, 2020).

II. RECOMMENDATION
Recommendation

TAKE the following actions:

1. WAIVE the bidding requirements of the Carson Municipal Code (CMC) pursuant to CMC Section 2611(e) ("Sole Source Purchasing").

2. APPROVE Contract Services Agreement with Mediastar, Inc. for Audio Visual maintenance, A/V City Council Chamber operational support, and to address related but unforeseen equipment and technical issues that may impair public access to City Council meetings; to approve the contract sum be increased by $53,000; and AUTHORIZE the Mayor to execute the same upon approval as to form by the City Attorney.


Body
III. ALTERNATIVES

TAKE any other action the Council deems appropriate.

IV. BACKGROUND

The City used an A/V vendor, Electrosonic, to support the equipment for many years. Having been faced with operational support challenges, absorbent costs, and overall lack of knowledge on some of the critical equipment, the contract was not renewed. Because of the major issues we were experiencing with broadcasting the Council Meetings, it was critical to quickly find a knowledgeable A/V vendor to repair the equi...

Click here for full text