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File #: 2020-111    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 2/18/2020 In control: City Council
On agenda: 3/4/2020 Final action:
Title: CONSIDER AWARDING CONTRACT SERVICES AGREEMENTS TO SPORTS OFFICIALS FOR YOU!, LLC, FOR YOUTH AND ADULT SPORTS OFFICIATING SERVICES, AND TO HANGTIME SPORTS FOR BACKUP EMERGENCY BASKETBALL OFFICIATING SERVICES AS NEEDED (CITY COUNCIL)
Attachments: 1. Sports Officials for You, LLC Contract, 2. Resolution No 20-040 - Final, 3. Hangtime Sports Final Contract, 4. Bid Register
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Report to Mayor and City Council
Wednesday, March 04, 2020
Consent


SUBJECT:
Title
CONSIDER AWARDING CONTRACT SERVICES AGREEMENTS TO SPORTS OFFICIALS FOR YOU!, LLC, FOR YOUTH AND ADULT SPORTS OFFICIATING SERVICES, AND TO HANGTIME SPORTS FOR BACKUP EMERGENCY BASKETBALL OFFICIATING SERVICES AS NEEDED (CITY COUNCIL)

Body
I. SUMMARY

The City of Carson currently has an agreement with Sports Officials for You!, LLC, to provide sports officiating services for Youth Sports. The contract is set to expire on March 14, 2020. In an effort to ensure that these services continue uninterrupted, as well as to add Adult Sports to the Scope of Services, Recreation recently completed a Request for Proposal (RFP) process to select a firm that would provide services for baseball, softball, flag football, soccer, and basketball games. (See Bid Register, Exhibit 1).
The City Council is asked to approve a three year agreement with Sports Officials for You!, LLC, for an amount not to exceed $180,000.00 annually, or $540,000.00 over the course of the three-year contract, and to approve an agreement with Hangtime Sports to provide backup emergency services for basketball games only, in the amount not to exceed $5,000.00 annually, or $15,000.00 for the same term, in the event Sports Officials for You!, LLC is unable to provide officials to work games. The combined amount authorized if both contracts are approved would be $185,000.00 annually over three years, or $555,000.00 total; if approved the recommendations, an appropriation of $185,000 from the General Fund Reserve will be required to open the new purchase orders in the City's Tyler Munis system.


II. RECOMMENDATION
Recommendation

TAKE the following actions:
1. APPROVE a three-year Contract Services Agreement with Sports Officials for You!, LLC, to provide sports officiating services for Youth and Adult Sports programs in an amount not to exceed $180,000.00 annually, or $540,000.00 total for the three-year term (Exhibit 2...

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