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File #: 2020-107    Version: 1 Name:
Type: Consent Status: Agenda Ready
File created: 2/13/2020 In control: City Council
On agenda: 2/18/2020 Final action:
Title: CONSIDERATION OF APPROVAL OF AMENDMENT NO. 3 TO 2018 AGREEMENT FOR CROSSING GUARD SERVICES WITH WORLD PRIVATE SECURITY, INC. AND APPROVE RESOLUTION NO. 2020-017 (CITY COUNCIL)
Sponsors: Public Safety Sub-Committee, Eunique Day
Attachments: 1. WPSI 2015 Agreement, 2. WPSI 2015 Agreement Amendment No. 1, 3. WPSI 2015 Agreement Amendment No. 2, 4. WPSI 2018 Agreement, 5. WPSI 2018 Agreement Amendment No. 1, 6. WPSI 2018 Agreement Amendment No. 2, 7. WPSI 2018 Agreement Amendment No. 3, 8. WPSI Open Invoices, 9. Resolution No. 20-017
Report to Mayor and City Council
Tuesday, February 18, 2020
Consent


SUBJECT:
Title
CONSIDERATION OF APPROVAL OF AMENDMENT NO. 3 TO 2018 AGREEMENT FOR CROSSING GUARD SERVICES WITH WORLD PRIVATE SECURITY, INC. AND APPROVE RESOLUTION NO. 2020-017 (CITY COUNCIL)

Body
I. SUMMARY

This item is being brought back for Council reconsideration to approve resolution No. 2020-017 as language was inadvertently omitted in the "Recommendation" section at the January 28, 2020 Council Meeting.
On March 4, 2015, the City Council awarded a three-year contract ("2015 Agreement") to World Private Security, Inc. (WPSI) (Exhibit No. 1). The 2015 Agreement was for the period between July 1, 2015 through June 30, 2018 with two (2) optional one-year contract extensions, for a total contract sum of $380,700. WPSI's contracted crossing guards augmented the City's Pedestrian Safety Program. When the 2015 Agreement was awarded, it provided ten (10) contracted crossing guards and relief coverage as needed. Over the years, as detailed below, the hourly rate of pay was increased, additional crossing guards were added, and the contract maximum was increased to $1,082,838. We currently contract for twenty (20) crossing guards.
Staff overseeing this contract changed when other staff retired, resulting in a comprehensive review of the contract services. It was determined that as of June 30, 2019, the City had exceeded the maximum for this contract and that the contracted crossing guard services had not been fully budgeted in prior years. To cover outstanding invoices and enable continued service through the end of the contract term, which is June 30, 2020, we need to increase the contract maximum from $1,082,838 to $1,483,207.18 (Amendment 3 provided in Exhibit No.7), and we need to increase this year's budget by $102,369.
The contract service agreement with World Private Security Inc., will have reached the end of the initial terms of the 2015 Agreement and two (2) optional one-year contr...

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