Report to Mayor and City Council
Tuesday, February 04, 2020
Discussion
SUBJECT:
Title
APPROVE A BUDGET ALLOCATION OF $163,000, ADOPT RESOLUTION NO. 20-031 TO REPLACE THE CARPET ON THE SECOND FLOOR OF CITY HALL AND APPOINT A SUB-COMMITTEE TO EVALUATE OPTIONS AND MAKE THE FINAL FLOORING SELECTION.
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I. SUMMARY
This item is being brought to Council at the request of Councilwoman Davis-Holmes.
The carpet throughout City Hall is nearly twenty years old and is displaying obvious signs of wear and tear. On a daily basis, there is a significant amount of foot traffic throughout the facility, with most of the large scale public activities occurring on the second floor. Given the cost associated with re-flooring, and the condition of the carpet in the public areas, it is recommended that the initial focus be on replacing the flooring currently on the stairs, the landing, in the City Council Chambers and in City Council offices.
II. RECOMMENDATION
Recommendation
1. APPROVE a budget not to exceed $163,000 to replace the carpet on the second floor of City Hall.
2. ADOPT Resolution Number 20-031 to amend the FY19-20 General Fund Budget in the amount of $163,000.
3. APPOINT a Council Sub-Committee to evaluate options and make the final flooring selection.
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III. ALTERNATIVES
1. DO NOT APPROVE a budget not to exceed $163,000 to replace the carpet on the second floor of City Hall
2. DO NOT ADOPT Resolution Number 20-031 to amend the FY19-20 General Fund Budget in the amount of $163,000
3. DO NOT APPOINT a Council Sub-Committee to evaluate options and make the final flooring selection.
4. TAKE another action City Council deems appropriate, consistent with legal requirements.
IV. BACKGROUND
The carpet throughout City Hall is nearly twenty years old and is displaying obvious signs of wear and tear. Although cleaning is regularly performed, given its age, it is impossible to refresh the carpet to make it look presentable. Additionally, patch repairs are routinely required in multiple areas where the carpet is unraveling and separating at the seams. In general, the carpet looks worn and poses some potential safety hazards. City Hall renovations including carpet replacement have been on the unfunded CIP list for several years. On a daily basis, there is a significant amount of foot traffic throughout City Hall, with most of the large-scale public activities occurring on the carpeted second floor. Given the cost associated with re-flooring, and the current condition of the carpet in the public areas, the initial focus will be on replacing the 11,778 square feet of carpet on the stairs, on the landing, in the City Council Chambers and in the City Council offices. With the wide variety of good quality carpet options that are currently available, staff will work with one of the City’s On Call Architecture firms to narrow down the choices and subsequently present options to the Council Sub-Committee in order to make the final selection.
V. FISCAL IMPACT
The cost to remove the carpet and install new high quality flooring is estimated at $163,000, which includes a 15% contingency. These funds would need to be appropriated from the unallocated General Fund to Account Number 101-80-840-102-6009 (Building Maintenance Supplies).
VI. EXHIBITS
1. Resolution Number 20-031
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Prepared by: Dr. Maria Slaughter, Director of Public Works