Report to Mayor and City Council
Tuesday, January 14, 2020
Consent
SUBJECT:
Title
CONSIDER EXERCISING THE SECOND OF TWO ONE-YEAR OPTIONS TO EXTEND THE CONTRACT FOR PARKING CITATION PROCESSING WITH TURBO DATA SYSTEMS, INC. FROM MAY 1, 2020 THROUGH APRIL 30, 2021 (CITY COUNCIL)
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I. SUMMARY
The City's current vendor for parking citation processing is Turbo Data Systems, Inc. (TDSI). A three-year contract with two one-year options to extend with TDS was approved by Council on March 15, 2016 for a not-to-exceed contract sum of $300,000. The first option was thereafter exercised to extend the contract through 2020 for an additional not-to-exceed sum of $100,000. Turbo Data Systems has been providing excellent service with all citation processing for the City. Staff is therefore seeking Council approval to exercise the City's final option to extend the contract for an additional year from May 1, 2020 through April 30, 2021 for an additional not-to-exceed sum of $100,000.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Amendment No. 2 to the Turbo Data Systems, Inc. contract for parking citation processing, to provide a term extension from May 1, 2020 through April 30, 2021, for an additional not-to-exceed contract sum of $100,000.
2. AUTHORIZE the Mayor to execute Amendment No. 2, following approval as to form by City Attorney.
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III. ALTERNATIVES
1. DO NOT APPROVE the extension of the Turbo Data Systems, Inc. contract;
Or
2. TAKE any other action the City Council deems appropriate that is consistent with the requirements of law.
IV. BACKGROUND
On March 15, 2016, the City Council awarded a three-year parking citation processing services contract with two one-year options to extend based upon performance to Turbo Data Systems, Inc. for a yearly cost of not to exceed $100,000.
Turbo Data Systems, Inc. provides the following services among others: (i) Automated citation issuance; (ii) DMV information retrieval; (ii...
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