Report to Mayor and City Council
Tuesday, October 01, 2019
Consent
SUBJECT:
Title
CONSIDER AWARDING A CONTRACT TO BRIGHTLIFE DESIGNS, LLC TO INSTALL AND REMOVE HOLIDAY DECORATIONS THROUGHOUT THE CIVIC CENTER, AND LIGHT POLE BANNERS AT SELECT STREET MEDIANS (CITY COUNCIL)
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I. SUMMARY
On July 18, 2019, a Request for Proposal (RFP) notice was published to solicit qualified vendors to install and remove holiday decorations throughout the Civic Center, and light pole banners at select street medians. A total of six vendors responded and submitted their proposals. After reviewing and evaluating the proposals, it was determined that BrightLife Designs, LLC was the most qualified firm based on scope of services, enhancements and cost to provide this service. Staff is now seeking City Council approval to award a contract to BrightLife Designs, LLC for the upcoming holiday season at a do not exceed cost of $120,500.
II. RECOMMENDATION
Recommendation
Take the following actions:
1. AWARD a contract to BrightLife Designs, LLC to install and remove holiday decorations throughout the Civic Center, and light pole banners at select street medians for the 2019 holiday season for a total contract sum not-to-exceed $120,500.
2. AUTHORIZE the Mayor to execute the contract, following approval as to form by the City Attorney.
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III. ALTERNATIVES
Alternatives:
1. DO NOT AWARD the contract.
2. Take another action the City Council deems appropriate.
IV. BACKGROUND
Historically, most of the winter holiday decorating of the Civic Center has been handled in-house by the Department of Community Services staff, primarily from the Reservations section of Recreation and the Community Center. For the 2018 holiday season, the City elected to partner with its caterer, Choura Venue Services, to secure the services of the Christmas Light Guy Co. to decorate the Civic Center for the holiday season at a cost of $42,635.00. For 2019, it was recommended that a formal Re...
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