Report to Mayor and City Council
Tuesday, September 03, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVAL OF A CONSULTANT RETAINER AGREEMENT WITH JOHNSON FAVARO, AND APPROVE A CONSULTANT RETAINER AGREEMENT WITH BLACK O'DOWD AND ASSOCIATE, INC. TO PROVIDE ON-CALL ARCHITECTURAL PROFESSIONAL SERVICES TO THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL)
Body
I. SUMMARY
The Engineering Division of the Public Works Department is responsible for the design and construction of a number of projects, including several that are grant funded. In consideration of the limited internal staff resources and the significant number of infrastructure related projects, securing On-Call Architectural Professional Services will greatly reduce the time required to develop the necessary plans, specifications and estimates by eliminating the need to prepare separate Requests for Proposals (RFPs) for each project under consideration. Earlier in 2019 Engineering had undertaken a solicitation for architectural on-call services, but had only received a single proposal from Westberg & White, which was awarded. Council directed staff to seek additional architects to ensure competitiveness in the on-call process. These Consultant Retainer Agreements will provide flexibility and enhance the capacity of the Engineering Division to deliver projects in a timely manner.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE a Consultant Retainer Agreement with Johnson Favaro, to provide On-Call Architectural Professional Services for the term of September 3, 2019 through June 30, 2021, in an amount not-to-exceed $250,000.00, and requiring that project-specific Task Orders greater than $25,000.00 be approved by the City Council before the Notice to Proceed is issued by the Contract Officer.
2. APPROVE a Consultant Retainer Agreement with Black O'Dowd and Associates, Inc., to provide On-Call Architectural Professional Services for the term of September 3...
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