Report to Mayor and City Council
Tuesday, August 20, 2019
Consent
SUBJECT:
Title
APPROVE AMENDMENT TO SERVICE CONTRACT WITH SUPERION, LLC TO RENEW ONE YEAR MAINTENANCE AND SUPPORT AGREEMENT FOR THE CITY'S LEGACY FINANCIAL SOFTWARE TO BE REPLACED NEXT YEAR (CITY COUNCIL)
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I. SUMMARY
The City utilizes Superion, LLC's ("Superion") (formerly SunGard Public Sector, Inc., and Bi-Tech Software, Inc. prior to that) software for a number of essential administrative/financial applications. Maintenance and support from Superion is required in order to ensure prompt resolution of problems with the administrative/financial applications as they occur. The fee to renew services for the period of August 1, 2019 through July 31, 2020 is $62,910.65. The software is proprietary and is available only through Superion. Since the cost of this maintenance and support exceeds the amount that the City Manager may approve, the City Council is being asked to approve the extension of the service contract.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the bidding requirements in Chapter 6 ("Purchasing System") of Title II of the Carson Municipal Code, pursuant to Carson Municipal Code Section 2611(e) ("Sole Source Purchasing"); and
2. APPROVE Amendment To The Agreement For Contractual Services By And Between The City Of Carson With Data General Corporation, A Delaware Corporation And Superion, LLC (formerly known as SunGard Public Sector Inc. and Bi-Tech Software, Inc. prior to that) for the period of August 1, 2019 through July 31, 2020 in an amount of $62,910.65 ("Amendment"); and
3. AUTHORIZE Mayor to execute the Amendment upon approval as to form by the City Attorney.
1.
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III. ALTERNATIVES
None.
IV. BACKGROUND
The City has been using Superion, LLC's software system called Integrated Financial and Administrative Solution (IFAS7i) since 1993. Annual renewals of Superion, LLC's maintenance and support coverage have occurred every year ...
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