Report to Mayor and City Council
Tuesday, July 16, 2019
Consent
SUBJECT:
Title
CONSIDER AWARD OF A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC. FOR PROJECT NO. 1393-2: CITYWIDE ANNUAL OVERLAY PROGRAM AND PROJECT NO. 1411-2: CITYWIDE ANNUAL CONCRETE REPLACEMENT PROGRAM (CITY COUNCIL)
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I. SUMMARY
On May 7, 2019, the City Council approved the plans, specifications and estimates (PS&E) for Project No. 1393-2: Citywide Annual Overlay Program, and Project No. 1411-2: Citywide Annual Concrete Replacement Program (Exhibit Nos. 1 and 2). To maximize economies of scale, these two projects have been combined, with a total budget of $1,184,500.00.
The Invitation for Bids (IFB) was advertised in the Our Weekly Publication, and through the PlanetBids portal from May 9, 2019 to May 21, 2019. Four bids were received, and it was determined that Hardy & Harper, Inc. was the lowest responsive and responsible bidder, with a total bid amount of $1,030,000.00
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a Construction Contract for Project No. 1393-2: Citywide Annual Overlay Program, and Project No. 1411-2: Citywide Annual Concrete Replacement Program, in the amount of $1,030,000.00, to the lowest responsive and responsible bidder, Hardy& Harper, Inc.
2. AUTHORIZE the expenditure of construction contingencies in the amount of $154,500.00 (15%) for any unforeseen construction work such as substructure conflicts, contaminated soil removal and disposal, material testing, and other work that may be necessary to complete this project.
3. AUTHORIZE the Mayor to execute a Construction Contract following approval as to form by the City Attorney.
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III. ALTERNATIVES
1. REJECT all bids.
2. TAKE another action that the City Council deems appropriate consistent with the requirements of the law.
IV. BACKGROUND
On May 7, 2019, the City Council approved Item No.25, approving the PS&E, and authorizing staff to advertise the work and call for cons...
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