Report to Mayor and City Council
Tuesday, July 16, 2019
Consent
SUBJECT:
Title
CONSIDERATION OF APPROVAL OF CONTRACT SERVICES AGREEMENT WITH LANAIR FOR SERVER UPGRADE AND SOFTWARE CONSOLIDATION (CITY COUNCIL)
Body
I. SUMMARY
The City of Carson's Information Technology (I.T.) Department has three antiquated, closely approaching end-of-life, virtual environments located at two locations (City Hall and the City Yard). The Server upgrade will provide a more centralized and all-in-one integrated systems solution that would be more cost effective to maintain (30k annual savings). The new Server will also provide required security controls, increased critically needed disk space and quick scalability when needed for future growth.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE the bidding requirements in Chapter 6 ("Purchasing System") of Title II of the Carson Municipal Code, pursuant to Carson Municipal Code Section 2611(g) ("Cooperative Purchasing"); and
2. APPROVE the contract services agreement with Lanair, for server upgrade and software consolidation services in the amount of $91,848.18 ("Agreement"); and
3. AUTHORIZE the Mayor to execute the Agreement upon approval as to form by the City Attorney.
1.
Body
III. ALTERNATIVES
None.
IV. BACKGROUND
The City of Carson currently utilizes three (3) virtual environments to run business services: Two at the City Hall and one at the Yard. The ERP virtual environment hosts Tyler Munis while the PROD virtual environment hosts 50+ business critical services (Email, File, Print, RecPro, Intranet, Web, etc.). Both environments share disk space. The third virtual environment, located at the Yard, contains file, print, AD, Fueling, and CalSense Water system applications.
Challenges & Impact to Business:
* Critically Low on Shared Disk Space. Both the ERP & PROD virtual environments are running critically low on disk space and will start shutting down services (Email, Tyler, File S...
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