Report to Mayor and City Council
Tuesday, July 16, 2019
Consent
SUBJECT:
Title
CONSIDER APPROVING THE PURCHASE OF MODULAR OFFICE SYSTEMS FOR THE COMMUNITY SERVICES DEPARTMENT (CITY COUNCIL)
Body
I. SUMMARY
In FY 2019/20, Community Services will formally establish a new section called Registration and Reservation. In preparation for this endeavor, new furniture must be purchased so that workstations can be provided for staff. Given that the vendor System Source is a Knoll Dealership in good standing, and is authorized to access the Knoll U.S. Communities contract for resale to all eligible agencies, no additional quotes are needed. City Council is asked to both waive Section 2610 of City of Carson Purchasing Ordinance No. 17-609 (Exhibit No. 1), and approve the purchase of modular furniture for the Department for a do not exceed amount of $20,000.00.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. WAIVE Section 2610 of City of Carson Purchasing Ordinance No. 17-609, Bidding procedures for purchase of materials, supplies, equipment and services.
2. APPROVE the purchase of modular systems from the firm System Source for both the Community Services Department not exceed amount of $20,000.00.
3. AUTHORIZE the City Manager to execute the contract, upon approval as to form by the City Attorney.
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III. ALTERNATIVES
TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Next fiscal year, a new section in the Community Services Department will be established. Called Registration and Reservation, this area will be charged with managing all aspects of program planning and registration, and coordinating the reservation of City facilities and equipment. This section will be comprised of one coordinator, two part-time staff, and an intern. In order to prepare for the implementation of this area, workstations need to be purchased prior to the start of their tenure. IT staff has confirmed that the selected space at the c...
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