Report to Mayor and City Council
Tuesday, June 18, 2019
Discussion
SUBJECT:
Title
CONSIDER AWARD OF SERVICE CONTRACT FOR THE PRINTING OF THE COMMUNITY SERVICES GUIDE AND CARSON REPORT COMBINATION FLIP BOOK (CITY COUNCIL)
Body
I. SUMMARY
The Purchasing Manager has received bids for the printing of twelve (12) issues of the Community Services Guide and Carson Report combination flip book. Since total cost for these services exceeds the amount that the City Manager may approve, the City Council is being asked to approve the award of a service contract.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. AWARD a three-year contract to Advantage Printing Mailing Marketing (Advantage Mailing) to print twelve (12) issues of the Community Services Guide and Carson Report combination flip book, mailing preparation, and delivery for an estimated cost of $170,898.24 with an option to extend for a three-year period; and
2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.
Body
III. ALTERNATIVES
TAKE any other action the City Council deems appropriate.
IV. BACKGROUND
On April 18, 2019, the City Clerk received bids for the printing of twelve (12) issues of the Community Services Guide and Carson Report combination flip book, as described in the City of Carson Bid Specification Bid No. 19-003. The Community Services Guide is published by the Public Information Office. The Carson Report is an educational and informational publication for residents of the City of Carson regarding the City's issues, programs and services. The Community Services Guide lists the schedules of upcoming events, programs, classes, excursions, and prices of enrollment in those respective programs for the Community Services Department.
Seven (7) Carson vendors were invited and called to post on Planet Bids. After posting on Planet Bids, a total of twenty-six (26) vendors were notified, of which two (2) were Carson vendors ...
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