Report to Mayor and City Council
Tuesday, June 18, 2019
Discussion
SUBJECT:
Title
CONSIDER APPROVAL OF CONCEPTUAL DESIGN, SITEPLAN, AND RENDERING COMPLETED BY MICON CONSTRUCTION, INC. FOR PROJECT NO. 1550: DOLPHIN PARK ADA-COMPLIANT PLAYGROUND AREA FOR CHILDREN OF DIFFERING ABILITIES (CITY COUNCIL)
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I. SUMMARY
On March 19, 2019, the City Council approved Resolution No. 19-050, awarding a design-build contract to Micon Construction, Inc. (Micon) for Project No. 1550: Dolphin Park ADA-Compliant Playground Area for Children of Differing Abilities, which will be located at 21205 S. Water Street. (Exhibit No. 1). As a part of the project scope of work the Design-Builder, Micon, was responsible for generating three (3) conceptual level designs, site plans, and renderings for consideration. These three (3) concepts would then be presented to and reviewed by the community. A single concept, chosen by the community, would be presented to the City Council for approval prior to developing construction documents. Staff recommends that the City Council approve Concept No. 2, which was selected by the community.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE conceptual design, site plan, and renderings for Concept No. 2 for Project No. 1550: Dolphin Park ADA-Compliant Playground Area for Children of Differing Abilities.
2. AUTHORIZE Micon Construction, Inc. and their sub-consultants, to develop working constructions drawings for the project.
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III. ALTERNATIVES
1. DO NOT APPROVE the conceptual design, site plan, and renderings.
2. TAKE another action the city council deems appropriate and consistent with the requirements of the law.
IV. BACKGROUND
On March 19, 2019, the City Council approved Adoption of Resolution No. 19-050, awarding a design-build contract to Micon Construction Inc. for Capital Improvement Project No. 1550: Dolphin Park ADA-Compliant Playground Area for Children of Differing Abilities. Since March 19, 2019, City staff and Micon have been working collaboratively to generate three conceptual designs for ADA-compliant and inclusive playground for children between the ages of 2-12 years old. In order to get the community involved, City staff advertised and organized a Community Meeting, which took place on June 5th at 6:00 pm at Dolphin Park. At this Community Meeting, City staff, Micon and their sub-consultants presented three conceptual designs, highlighting the specific features of each option (Exhibit No. 2). The Community then had the opportunity to ask questions, provide comments and feedback, and vote for their favorite concept. At the end of the meeting, City staff tallied the votes, and Concept No. 2 (Exhibit No. 3) received 89% of the votes. The other two options, Concept No. 1 and Concept No. 3 (Exhibit No. 4) received a combined total of 11% of the votes.
Upon approval of the conceptual design, and site plan for this project, the design-builder will move forward with generating construction level drawings, specifications, and cost estimates to be reviewed, approved, and permitted by city staff. A revised project schedule is summarized below:
|
Award of Design-Build Contract |
March 19, 2019 |
|
Phase 1 - Community Involvement & Design |
4 months March 19, 2019 through July 12, 2019 |
|
Approval of Site Plan Concept No. 2 |
June 18, 2019 |
|
Design-Builder generates construction documents and acquires necessary approvals and permits |
June 19, 2019 through July 15, 2019 |
|
Critical Path Phase 2: Procurement of Playground equipment and shade structures |
Critical date: Place order for playground equipment and shade structures by July 15, 2019 |
|
Phase 2 - Construction |
7 months August 15, 2019 through March 2020 |
|
Completion of Construction & Punch list walk |
April 2020 |
.V. FISCAL IMPACT
The negotiated fee for this project is $1,073,394.00. Funding in the amount of $1,250,000.00 is provided through a dedicated grant from the Marathon Petroleum Corporation in the City’s Restricted Donations Account No. 202-99-999-999-4999 and Account No. 02-00999000-4999-23143-0. To date, Marathon Petroleum Corporation has donated a total payment of $1,000,000.00. Based on previous communication between the City and Marathon Petroleum, the last $250,000.00 grant funds will be issued to the City prior to the completion of construction. In the interim, an allocation of $250,000.00 from the City’s unreserved General Fund was appropriated on March 19, and will be replenished when the balance of the grant is received from Marathon.
VI. EXHIBITS
1. Location Map (pg. 4)
2. Community Meeting Photographs (pg. 5)
3. Winning Concept Option 2 (pgs. 6-7)
4. Non-Selected Concepts Options 1 and 3 (pgs. 8-11)
Prepared by: Evelyn Sanchez, PE, Associate Civil Engineer