Report to Mayor and City Council
Tuesday, June 04, 2019
Consent
SUBJECT:
Title
CONSIDER CONTRACT AMENDMENT NO. 1 WITH ALBERT GROVER AND ASSOCIATES EXTENDING THE TERM OF THEIR EXISTING CONTRACT FOR PROJECT NO. 1534: ACTIVE TRANSPORTATION PROGRAM INFRASTRUCTURE IMPROVEMENTS (CITY COUNCIL)
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I. SUMMARY
On May 2, 2017, the City Council approved a Contract Services Agreement (Exhibit No. 1) with Albert Grover & Associates following a competitive solicitation for Project No. 1534, Active Transportation Program Infrastructure. Project plans have been prepared but not finalized. In order for the consultant to continue working on the Plans, Specifications, and Estimates, the term of the agreement needs to be extended.
Staff is seeking contract Amendment No. 1 (Exhibit No. 2) to extend the agreement term through June 2020. No additional compensation is being added to the original contract amount.
II. RECOMMENDATION
Recommendation
TAKE the following actions:
1. APPROVE Contract Amendment No. 1 with Albert Grover & Associates for Project No. 1534: Active Transportation Program Infrastructure Improvements.
2. AUTHORIZE the Mayor to execute Contract Amendment No. 1 following approval as to form by the City Attorney.
3. AUTHORIZE staff to issue a Purchase Order for the remaining contract balance of $26,919.00 ($22,605.00 from account no. 220-80-820-960-8019/PW1534 plus $4,314.00 from account no. 217-80-820-904/PW1534).
4. AUTHORIZE staff to process the outstanding invoice in the amount of $3,960.00.
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III. ALTERNATIVES
1. DO NOT APPROVE Contract Amendment No. 1.
2. TAKE another action the City Council deems appropriate, consistent with the requirements of the law.
IV. BACKGROUND
Project No. 1534: Active Transportation Program Infrastructure Improvements is a multi-faceted project that is intended to enhance the City of Carson’s bicycle and pedestrian infrastructure, and thereby improve circulation and safety for these active non-motorized transportation modes, and improve public health. The project design is funded by a federal grant in the amount of $46,000.00 that is administered by Caltrans (Active Transportation Program - Cycle 1). The improvement project is comprised of the following components:
• Bike lanes on Santa Fe Avenue between Del Amo Boulevard and the south City boundary.
• 30 bike racks to be installed at parks, schools, and key employment centers throughout Carson.
• 6 vehicle speed feedback signs with solar powered equipment.
• 265 countdown light emitting diode (LED) pedestrian signals.
• 108 high visibility crosswalks.
• 41 Americans with Disabilities Act (ADA) compliant curb ramps.
• 7 median nose cuts to remove the medians from crosswalks.
The federal grant funds associated with this project only cover the design phase. Once the project design has been completed, the source of the required project construction funds will be determined and subsequently, staff will present the project to the City Council for appropriation of construction funds and authorization to advertise the project for construction bid.
V. FISCAL IMPACT
The original contract amount was $50,314.00 of which $46,000.00 will be funded by an Active Transportation Program federal grant on a reimbursable basis (revenue account no. 220-99-999-999-4514/PW1534) and the remaining $4,314.00 will be funded by Transportation Development Act 3 (account no. 217-80-820-904-8019/PW1534).
As of the date of this amendment, there is a remaining contract balance of $26,919.00. Of this amount, there is an outstanding invoice of $3,960.00 owed to the Consultant for services rendered in May 2018.
VI. EXHIBITS
1. Contract Services Agreement Dated May 2, 2017. (pgs. 4-54)
2. Amendment No. 1 to the Contract Services Agreement. (pgs. 55-63)
Prepared by: Reata Kulcsar, Sustainability Administrator